Office Services Manager

1 week ago

Toronto, Canada Lifemark Health Group Full time

**Office Services Manager**

**Status**:Permanent full time
**Location**:North York, ON. This is an on-site role 5 days/week

The **Office Services Manager **is responsible for the smooth and cohesive functioning of lifemark’s National office, coordinating the administrative, operational and maintenance needs. Specific accountabilities will include greeting/orienting guests and visiting staff, the onboarding of new employees, the management and distribution of incoming and outgoing mail and courier packages, management and set-up of meeting room bookings, and ordering supplies for the office. The **Office Services Manager** will work closely with the Executive Leadership Team to provide assistance with the preparation of reports and presentations, schedule management, event planning, and coordinating travel arrangements.

We offer a culture that is friendly, positive, inclusive & collaborative, and we are excited to bring on a new team member

**Other general responsibilities include**:

- 1st point of contact for office/security, building management, & cleaning staff
- Coordinate provision of building access cards
- Meeting room maintenance & booking coordination
- Place catering orders for meetings & organize delivery timing
- Office mail and courier services coordination
- Procurement of office supplies

**Who we are looking for**:

- A dynamic, friendly professional with a positive attitude
- 3+ years of experience as a receptionist/office coordinator supporting multiple executives
- Excellent ability to stay organized, superior time management skills, with a keen sense of task prioritization
- A Bachelor’s degree or college diploma in a relevant domain, or an appropriate amount of practical experience within the area of office administration and reception
- Previous experience with calendar management
- A high level of proficiency with Office 365, specifically Teams, SharePoint, Outlook, Excel and PowerPoint
- Strong comfort level with preparing/collating presentation material
- Familiarity with booking travel across Canada

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