Office & Administrative Assistant - Part Time

**Office & Administrative Assistant - Part-Time**

**Location**: Pleasant Heights Afterschool Care Main Office - Calgary NW
**Hours**: Approximately 15-20 hours per week

**About the Role**

We’re seeking a detail-oriented and proactive **Part Time Office & Administrative Assistant** to oversee the day-to-day operation of PHAS’s offices, staff onboarding documents, family registrations, supply orders, and site logistics.

Acting as the bridge between HR, site teams, and the Finance/Bookkeeping Coordinator, this role ensures that information flows efficiently and that both families and staff receive timely, accurate support.

This is an excellent opportunity for an organized professional who enjoys a mix of people interaction, process management, and behind-the-scenes coordination in a mission-driven organization.

**About Pleasant Heights After School (PHAS)**

Pleasant Heights After School (PHAS) has been helping Calgary children play, learn, and grow since 1976. As one of the city’s first before
- and after-school care providers, PHAS now serves more than 200 children across 3 community-based locations.

Our team is dedicated to providing a safe, inclusive, and engaging environment for children while maintaining strong operational and administrative foundations behind the scenes. The **Office & Administrative Assistant** plays a key role in ensuring our programs, staff, and families are supported through organized systems, efficient communication, and responsive coordination.

**What You’ll Do**
- Maintain family and staff databases, SharePoint records, Rotessa family entries, and child registration forms.
- Support child registrations, licensing documentation, and subsidy coordination under the guidance of the Assistant Director.
- Manage supply and grocery ordering, vendor coordination, and office inventory.
- Oversee lease coordination and renewals for PHAS sites (liaise with landlords and the CEO).
- Support staff onboarding, including IT access, file setup, and benefit enrolment in coordination with HR.
- Provide administrative support for marketing, social media, and event coordination as needed.
- Track and communicate important operational deadlines (licensing renewals, insurance, etc.).
- Support strategic planning and committee preparation through documentation and scheduling.

**Skills & Requirements**
- Diploma or equivalent in business administration, office management, or related field.
- Minimum 2 years’ experience in customer-facing administration or childcare setting preferred.
- Strong proficiency in Microsoft 365 and SharePoint.
- Excellent interpersonal, communication, and time-management skills.
- Ability to work collaboratively with HR, CEO, and program staff across multiple locations.
- Organized, empathetic, and proactive with a high attention to detail.

**Why You’ll Love Working Here**
- Flexible part-time hours.
- Collaborative and supportive team culture.
- Meaningful work that supports children, families, and educators.
- Opportunities to learn, grow, and contribute to a well-established community organization.

**Compensation & Benefits**
- **Wage**:Competitive hourly rate
- **Hours**: Approximately 15-20 hours per week
- Ongoing training and professional development opportunities

**Our Commitment to Diversity**

Pleasant Heights After School is an **equal opportunity employer**. We celebrate diversity and strive to reflect the community we serve. We welcome applicants from all backgrounds who share our belief in inclusion, curiosity, and integrity in all aspects of work.

**Job Type**: Part-time

Expected hours: 15 per week

Application question(s):

- Do you have a diploma or equivalent in business administration, office management, or a related field?
- Do you have strong proficiency using Microsoft 365?
- Do you have strong proficiency using SharePoint?

**Experience**:

- customer facing administration: 2 years (preferred)

Work Location: In person