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Job overview
The Accounts Payable Coordinator function ensures that the invoices are approved, properly coded, and paid in a timely manner while maximizing our cash flow. To achieve professional completion of the accounts payable function as required by company policy.
**Responsibilities**:
- Monitor full and proper use of the purchase order system, alerting the direct supervisor to any deviations from procedures.
- To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable.
- To forward checked and accurate invoices to the corporate office to facilitate payment within agreed aging guidelines.
- To courteously respond to vendor queries and, where appropriate, direct to the accounts payable contact at the corporate office.
- To accurately accrue for items at month end.
- To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
- Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
- Match all invoices to purchase orders.
- All invoices are coded correctly and approved by designated personnel, according to company authorized limits.
- Process any cheque requests.
- Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
- To prepare and accurately accrue for items at month end.
- Prepare tax reconciliation (HST, MAT etc.) for controller approval.
- Any additional duties assigned by your manager.
QUALIFICATIONS AND REQUIREMENTS
- Education level - College or University graduate.
- Experience - 3 years of experience in a similar position.
- Personal characteristics - Ability to analyze; prioritize; delegate, attention to detail, and Good organizational and communication skills.
- Other - Great Plains Dynamics preferred, good computer skills in MS Excel, Mathematical skills, including basic math, May be required to work nights, weekends, and/or holidays in a stressful environment.
