Project Coordinator

Join Durwest as a Project Coordinator, where you'll play a pivotal role in delivering a high-profile construction project based onsite in Downtown Victoria. This is a project-specific role, with potential for involvement in future projects elsewhere as opportunities arise. As a key member of the project team, you’ll assist with documentation, coordination, and communication to ensure the success of this exciting build.

Reports to: Construction Manager

About Durwest

Durwest has been a trusted leader in Construction and Project Management for over 40 years, with a strong presence on Vancouver Island, managing projects up to $90 million in value. We’ve recently embarked on an exciting new chapter, joining forces with industry-leading firms through a strategic acquisition. This partnership enhances our ability to deliver innovative, high-quality solutions while expanding our reach and capabilities. Our core remains rooted in a proactive, collaborative management style that drives our success. As we grow, we remain dedicated to fostering career development, offering competitive salaries, industry-leading benefits, and a truly rewarding work environment.

Roles and Responsibilities
- Maintain project administration correspondence and ensure compliance with documentation requirements, utilizing Procore for efficient document management.
- Communicate and coordinate with trade contractors to ensure performance aligns with project schedules, tracking progress and updates as needed.
- Collaborate with team members to think critically, solve problems, and achieve project goals.
- Review field inspection reports from consultants throughout the project lifecycle, addressing and instructing action items as required.
- Manage and coordinate the shop drawing process, ensuring timely review and distribution, with real-time status tracked in Procore.
- Collect and manage drawing and submittal schedules from consultants and trades.
- Track, receive, distribute, and monitor all incoming RFIs, ensuring that CCNs or SIs are issued when changes or clarifications are necessary.
- Receive, track, and manage the distribution of incoming Site Instructions (SIs) and ensure proper coordination within the project team.
- Work closely with the preconstruction team to assist with the tendering process, including tender closings, scopes of work, maintaining tender diaries, and issuing Letters of Intent (LOIs) and trade contracts.
- Follow up with stakeholders to obtain and distribute deliverables as needed, including attending trade and consultant meetings, preparing minutes, and ensuring timely distribution.
- Coordinate and track all CCNs and Change Orders, including submitting them to clients for approval.
- Review and obtain the necessary occupancy documents for submission to the municipality, ensuring all documentation is logged properly.
- Collect, compile, and distribute maintenance manuals during project close-out, storing and sharing them via Procore.
- Review specifications and provide subcontractors with a list of required submittals, warranties, and other deliverables.
- Perform drawing markup and tracking as needed; ensure current drawings are issued.
- Assist with short-term scheduling and schedule maintenance/updating, keeping the team informed through Procore when necessary.
- Administer the warranty and maintenance material process, ensuring all documentation is collected, organized, and distributed to relevant stakeholders in a timely manner.

Skills and Experience
- A diploma or degree in Construction Management, Civil Engineering, or a related field.
- 2-5 years of experience in a similar role within the construction industry.
- Proficiency with project management software, such as Procore or similar platforms, is an asset.
- Experience coordinating with trade contractors and consultants is preferred.
- Familiarity with document control systems and procedures, including version control, tracking revisions, and ensuring compliance with industry standards and Durwest practices.
- A genuine interest in the ICI industry, with a willingness to learn and contribute to successful project outcomes and client satisfaction.
- Strong time management, with the ability to manage multiple priorities and deadlines effectively.
- Excellent problem-solving skills, with a proactive mindset and adaptability to evolving project demands.
- Great communication and interpersonal skills, comfortable collaborating with key stakeholders and team members.
- A positive attitude, with a focus on building strong relationships and contributing to a productive, enjoyable work environment.

Pay: $71,000.00-$85,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person