Finance Administrator

2 weeks ago

Mississauga, Canada Teachers Life Full time

The Finance Administrator is a highly skilled and detail-oriented individual who excels at multitasking and has a strong understanding of accounting principles. The Finance Administrator will be responsible for verifying, processing, reconciling, and analyzing payables and receivables for both customers and vendors. They will act as point of contact for all external parties, such as vendors and external auditors, and will be reporting directly to the Director of Finance.

**Treasury Administration**:

- Processing of accounts payable through an integrated payable and cash management process
- Manage and process all vendor invoices and ensure integrity of all payments (I moved this bullet up)
- Complete daily cash monitoring and prepare bank reconciliations
- Evaluate all payment requests and monitor all invoices for accuracy
- Monitor outstanding accounts and communicate past due accounts to third party can this be clarified or deleted? Or is this ensuring we receive policyholder payments or reinsurance amounts? It is the only inflow that fits here.
- Reconcile receivables and payables to ensure all amounts are accounted for and properly posted
- Organize and file all batches and backup in Image Right Indexing for auditor support

**Finance**:

- Record monthly revenues and expenses
- Maintain Fixed Assets schedule
- Assist with interim and year end audits
- Assist in the implementation of new accounting standards and new business opportunities
- Analyze accounting systems, identify any inaccuracies, and recommend improvement measures to all

**Policy Administration**:

- Monitor for new policies and generate billing for initial payments
- Generate Member rebates and scholarship payments
- Generate payment-related customer letters (NSF, missed payments, payment reminders)

**System Exposure**:
Adagio AP, Adagio GL, Bambora (TD Merchant), Box Simple Online, DocuSign, ExpensePoint, FIMMAS, Printboss, ScotiaConnect, ScotiaDirect, ScotiaVisa, Stripe, Telpay, VersaPay.

**QUALIFICATIONS AND EXPERIENCE**
- Bachelor’s degree required; Accounting designation or enrolment in CPA is strongly preferred
- Minimum 3-5 years experience in finance or accounting role
- Financial services experience required with insurance background an asset
- Experience with reconciliations, month end closing and audit an asset
- Proficiency with Microsoft Excel, General Ledger systems and file import/export

**SKILLS AND CORE COMPETENCIES**
- Keen attention to detail
- Strive for quality while maintaining productivity
- Ability to work under tight timelines, multi-task and exhibit good daily performance habits
- Communicates effectively with both internal and external customers
- Ability to work as part of a team and able to work independently with mínimal supervision
- Strong analytic and reporting skills
- Strong written and verbal communication skills
- Excellent interpersonal skills and a strong, collaborative team player
- Seeks out new tasks and responsibilities when appropriate

**Salary**: $20.00-$27.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

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