Camp Coordinator

Location

The Royal Conservatory - Toronto, ON M5S 1W2 CA (Primary)

**Job Description**:
**What is the Opportunity?**

The Camp Coordinator works with camp staff, building staff, and volunteers to ensure the camp experience at the Oscar Peterson School of Music meets the expectations of participants and the high program values of the department.

This role provides programming, administrative, logístical, and communications support to ensure successful delivery of camp programs, through which participants will enjoy the many health and cognitive benefits of learning music.

Please be advised that this is a defined-term contract opportunity for approximately 8 weeks.

**Main Duties & Responsibilities**

Camp Preparation
- Partaking in preliminary training and preparation prior to the start of camps.
- Creating camp schedules based on class and programming plans created by instructors.
- Coordinating equipment and setup needed for camps in partnership with Facilities staff.
- Dividing participants into functional groups and creating individual participant schedules as required.

Communications
- Coordinating parent/guardian and participant resources (e.g., forms, etc.)
- Communicating with parents regarding camp operations.
- Communicating with instructors and staff about volunteer placements and expectations.
- Coordinating communication among instructors and staff to organize weekly recitals.

Staff and Volunteers
- Training camp counsellors and volunteers.
- Creating individual volunteer schedules.
- Leading daily volunteer meetings and providing ongoing training and feedback.
- Receiving feedback from counsellors and taking appropriate action to make improvements where possible.
- Supervising camp counsellors and volunteers during camp hours.

Camp Operations
- Coordinating sign-in and sign-out procedures to ensure the safe arrival and departure of participants.
- Coordinating overall movement of participants and instructors around the building to ensure a safe and positive camp experience.
- Coordinating special camp programming (e.g., recitals, balloon toss, etc.)
- Liaising with the Service Desk for camp operations (e.g., late arrival, etc.)
- Liaising with Academic Scheduling staff to coordinate camp spaces (setup, equipment).
- Resolving participant, volunteer, and parent/guardian issues as required.
- Providing participant supervision as required.
- Suggesting ideas for program enhancements or improved logistics.

Other
- Performing other duties as required.

Job Requirements

**What We’re Looking For**
- **This position is funded through Canada Summer Jobs, which requires that the incumbent must meet the following eligibility criteria**:

- **Be between 15-30 years of age at the beginning of the employment period;**:

- **Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the **_Immigration and Refugee Protection Act_** for the duration of the employment; and,**:

- **Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.**
- Experience working with elementary and high school-aged student programming, preferably in an arts or camp setting.
- Experience providing childcare, preferably in a camp setting.
- Experience working in an administrative capacity, preferably in an arts and/or camp organization.
- Post-secondary studies, or planned studies, in music, music education, teaching, social work, or recreation would support success in this role.
- Excellent written and verbal communication skills.
- Strong interpersonal and relationship-building skills.
- Excellent customer service skills coupled with a positive attitude and the ability to work both independently and in a collaborative team environment.
- Accuracy and attention to detail.
- Capacity to work under pressure and ability to thrive working in a fast-paced, energetic environment.
- Proficient in Microsoft Office Suite.
- Interest in music, education, youth programming, and arts administration.
- Experience in volunteer recruitment and management is an asset.
- Basic understanding of music education is an asset.

**Additional Information**
- Core working hours are Monday to Friday, 8:00AM - 4:30PM; however, this role may occasionally be required to work outside of core hours on a rotational basis.
- A Vulnerable Sector Check is required.