Executive Assistant to The Evp, Member Experience

5 days ago

Waterloo, Canada Ontario Teachers' Insurance Plan Full time

Executive Assistant to the EVP, Member Experience and EVP, Group Insurance (Hybrid)

OTIP (Ontario Teachers Insurance Plan) is a member-focused, service-driven organization. We are committed to putting our people first by fostering a positive and inclusive work environment, providing a competitive total compensation package and investing in career development. Our team is currently looking for an:
**Executive Assistant to the EVP, Member Experience and EVP, Group Insurance**

As a member of our Member Experience / Group Insurance team, your responsibilities will include:

- Performs administrative duties. This includes researching activities and events, routing correspondence, drafting letters and documents, initiating communications, and creating, formatting and editing presentations.
- Proactively prepares the EVP, Member Experience and EVP, Group Insurance for meetings including Leadership team and general meetings as required. This includes meeting coordination, minute keeping, distributing invites/agendas, preparing materials, reserving rooms, coordinating room layout, and taking and distributing meeting minutes within set timeframes and deadlines.
- Proactively informs the designates of pertinent business activities and/or personnel matters as required or necessary.
- Coordinates external-facing presentations. Prepares PowerPoint presentations and other materials and reserves appropriate technology equipment as required.
- Prepares, collects and edits various operational reports.
- Ensures internal and external new hire access requests are completed in a timely manner and as per the required specifications.
- Maintains attendance entry requirements for applicable department / direct reports. This includes approving vacation requests, updating EVP’s calendar with teams’ vacation requests, compiling and sorting attendance data from various sources, establishing entry priorities.
- Completes special projects as requested, including participating with the department’s Business Continuity Plan and proof-reader for the Benefits Services department.

If this opportunity sounds interesting, and you meet the following requirements, you might be the person we’re looking for. We need someone who has:

- A minimum of five years’ experience in administration at the executive level.
- Exceptional communication skills and the demonstrated ability to deal effectively with all levels of internal and external stakeholders.
- Superior time management, project management and organizational skills to manage competing priorities.
- Ability to deal with highly confidential and sensitive information.
- Ability to prioritize activities with competing priorities and with multiple stakeholders
- The ability to communicate in French is considered an asset.
- OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavour to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities._
- As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique._
LI-Hybrid

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