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Executive Assistant

3 weeks ago

Waterloo, Ontario, Canada Sun Life Full time US$54,000 - US$89,000

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The role of the Executive Assistant, supporting the SVP, Head of Investor Relations & Capital Management, is critical to the efficient operation of the team. This role provides administrative and travel support to the SVP, as well as, the VP capital management, the head of Global Reinsurance and the capital team. The successful candidate will be a pro-active, independent problem-solver with superior organizational skills and the ability to handle ambiguity, juggle multiple responsibilities, and manage conflicting demands.

What will you do?

  • Manage the short-term and long-term calendar and schedule, for the Executive and other senior members of the team (Head of Reinsurance and Treasurer at a minimum) based on a practical understanding of the business priorities so as to handle conflicts and prioritize demands; ensure adequate preparation by the meeting chair (visualizing required pre-meetings and pre-work) and the attendees (providing agendas and pre-reading materials in advance)

  • Work with the executives to create presentation materials for a variety of audiences, including the Board of Directors and the Senior executives

  • Assist in the preparation and distribution of reports and communications, ensuring a clear understanding of all deliverables and timelines

  • Manage logistics, including booking rooms, coordinating catering and technology services and arranging for guests as required

  • Book complex travel arrangements in North America, Europe and Asia

  • Manage business expense tracking and submission; manage and pay certain expenses of the team

  • Organize business and SLF sponsored social events, occasionally at off-site locations and requiring attendance from time to time

  • Answer and triage telephone calls and emails as required

  • Provide various support for the senior staff on the Executive's team

What do you need to succeed?

  • A minimum of 5 years' experience working as an Executive Assistant supporting senior leaders

  • Ability to work in a matrix environment

  • Proficiency in Microsoft Office Suite; experience creating PowerPoint decks and presentations

  • Excellent verbal and written English communication skills, with the ability to communicate effectively at all levels of the organization

  • Ability to perform with professionalism and poise

  • Excellent organization skills, time management skills, with the ability to manage projects and changing priorities

  • Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

  • Strong interpersonal skills, and the ability to coordinate and interact effectively with team members across multiple sites/business regions

  • Empathetic, with a strong goal orientation; must possess a high level of commitment and dedication to the role

  • Resourceful at problem solving and continually improving job processes and procedures

What's in it for you?

  • 15 vacation days per year

  • Pension, stock and savings programs to help build and enhance your future financial security

  • The opportunity to move along a variety of career paths with amazing networking potential

  • A friendly, collaborative and inclusive culture

#LI-Hybrid

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

54,000/ ,000/89 000

Job Category:

Administrative Services

Posting End Date:

21/11/2025