Executive Assistant to CEO

**Executive Assistant**, AlumaPower Corporation

Do you want to be part of a revolutionary new company developing products based on a patented technology that can reduce society’s reliance on fossil fuels by creating a new kind of clean fuel?

AlumaPower’s breakthrough technology re-invents the aluminum-air battery as a ‘galvanic engine’ - an innovative long-life energy source that runs on recycled aluminum as a fuel. It produces only water vapour and heat as emitted by-products, while providing at least 4 times the energy density of lithium-ion batteries.

AlumaPower’s patented technology will introduce recycled or ‘clean’ aluminum as a fuel source displacing hydrocarbons and complementing other battery solutions such as lithium-ion.

As our Executive Assistant, you will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), and other senior executives.

Your duties will include, but are not limited to, arranging travel plans, meeting organization, minute-taking (including distribution and follow-up), drafting both internal and external correspondence, development of presentations and speeches (with assistance of others), and expense preparation.

You will understand that in this this role you will be required to maintain a very high level of confidentiality. You will interact with employees, management, investors, suppliers, customers, and the public, consistent with the values of the company.

Above all, you will be wishing to thrive and succeed in an entrepreneurial environment and have a hunger to grow personally within the company.

If this sounds like you, then you’ll have the following attributes, experience, and skills:
- Provide direct administrative support to the CEO and assist members of the executive team, as directed.
- Strong time management skill and the ability to flexibly shift tasks depending on needs
- Prepare travel schedules, book travel arrangements, and make reservations.
- Coordinate logistics of programs including meetings, seminars, workshops, special projects, and events.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Prepare draft reports, background documentation, grant proposals, and research.
- Prioritizes tasks by importance and deadline and discern what is crucial from what is just urgent. Adjusts priorities as situations change.
- Able to maintain momentum, focus and effectiveness even when pressure is high.
- Create a detailed plan of action to allow for prioritization and time management to be most effective, which allows for deadlines to be met and exceeded.
- Coordinate office activities.
- Review, evaluate, and distribute priority correspondence for the executive team.
- Complete expense reports, pay invoices, and other related duties.
- Take and transcribe dictation notes.
- Prepare and review presentations.
- Present a positive and professional image.
- Integrate well, and leverage other on site team members for partner tours and events

**Qualifications/Skills**:

- Post Secondary Diploma in Business Administration, or relevant discipline, required.
- Secondary School Diploma required.
- 5-7 years' experience in an Administrative role preferred.
- Strong knowledge of office procedures and practices.
- Keen attention to detail and problem-solving skills.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams).
- Resourceful and flexible.
- Proven organizational and time management skills.
- Passion for providing high quality service to internal stakeholders.
- Strive for continuous improvement and personal growth.
- Able to multitask and perform under tight deadlines.

**Compensation**
- Commensurate with experience.

**Location**
- Kitchener/Waterloo - Southern Ontario, Canada. (remote work possible)
- You must be fully permitted to live and work in Canada.

**Job Type**
- This is a Full-time role.

**Benefits**
- Casual Dress.
- On-site Parking.
- Paid Time Off.
- Health Benefits

**Experience**
- 5-7 years' experience in an Administrative role preferred.

**Education**
- Post Secondary Diploma in Business Administration, or relevant discipline, required.
- Secondary School Diploma required.

**Language**
- English (required)
- Fluency in French will be considered an asset.

We’re committed to a barrier-free, respectful, and accessible work environment. If we select you for an interview, and at your subsequent request, we’ll endeavour to remove any barrier to the hiring process to accommodate you if you have any disabilities.

Pay: $50,000.00-$80,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- On-site parking
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kitchener-Waterloo, ON: reliably commute or plan to relocate before starting work (required)