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Legal Administrative Assistant

2 hours ago

Kamloops, Canada Morelli Chertkow LLP Full time

We are an equal opportunity employer who does not discriminate based on race, culture, religion, gender, sexual orientation or national origin. We believe in a team effort, are friendly and accepting, and have an open door policy. Our firm provides many social opportunities for engagement and interaction, a sense of community and appreciation for one another, and volunteer programs within the community. We encourage a family first mentality, host monthly fundraisers for different charities, and provide a mentorship program.

Under the direction of the principal lawyer(s) and/or paralegals, the Legal Administrative Assistant is responsible for carrying out the administrative tasks required in the processing of clients' legal matters.

**Duties and responsibilities**
- Communicating with lawyers and other Firm staff, clients, witnesses, legal professionals, etc.
- collecting and providing information
- receiving directions from the principal lawyer(s) or paralegals
- regularly reviewing files with the principal lawyer(s)
- reviewing and responding to incoming mail
- Tracking deadlines
- calculating limitation dates
- managing a BF (Bring Forward) system
- advising the principal lawyer(s) and paralegals of pending deadlines
- ensuring that submissions are made by deadlines
- Scheduling appointments, conferences, discoveries, examinations, hearings, mediations, trials, IMEs (independent medical examinations), etc.
- contacting clients, opposing counsel, court reporters, experts, courts, etc.
- updating the principal lawyer(s)' calendars, BF system and trial schedule
- arranging travel for the principal lawyer(s), clients and witnesses
- Preparing and submitting correspondence, forms and legal documents
- transcribing dictation from the principal lawyer(s) and paralegals
- creating documents from Firm precedents and/or using on-lines services such as DivorceMate
- drafting various pleadings such as affidavits and orders
- making copies and submitting to agents, courts, opposing counsel, etc.
- Organizing files and binders
- copying
- filing
- compiling and indexing
- Posting and billing
- posting time and disbursements using TimeTracker, Copitrak, ESILAW, etc.
- preparing bills using ESILAW and Firm precedents
- following-up with clients for payment
- preparing and submitting trust transfers, adjustments to ledgers, etc.
- Conducting searches
- conducting conflict-checks in ESILAW
- requesting records and ordering documents
- using on-line services such as BC Online, myLTSA, etc.

**Qualifications**

**Education**:

- Grade 12 diploma

Legal Administrative Assistant certification or equivalent experience

Technical Skills:

- Experienced with office equipment including computers, telephones, printers, copiers and fax machines
- Experienced with Microsoft Office
- Experienced with ESILAW or similar law firm software
- Fast and accurate keyboarding and transcribing
- Excellent grammar, spelling and punctuation
- Experienced with BC Online (Government of BC's electronic filing system), DivorceMate (family law software) and myLTSA (Land Title and Survey Authority of BC's electronic filing system)
- Knowledgeable on the rules of civil procedures and court documents and ICBC requirements

Personal characteristics:

- Professional demeanor
- Client focused
- Gets along easily with others
- Communicates clearly, both verbal and written
- Confident and efficient
- Organized and can manage priorities
- Attention to detail

Salary - $44,000-$60,000