Project Administrator

**Job Description Summary**

The **Project Administrator** plays a crucial role in supporting projects operations and branch administration. This position requires a detail-oriented individual with a strong understanding of project management, and the ability to provide administrative support. Project Administrators collaborate closely with project managers, cross-functional teams, branch operations, clients, and vendors to ensure timely invoicing, efficient financial management, and effective administration of related activities.

**What You Will Be Working On**
- Support cost control methodologies tailored to project management.
- Assist project managers and cross-functional teams in managing and adhering to project coding structure.
- Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Support Payroll collection, reporting and approval processes.
- Administrative support for project expenses such as permitting, employee expenses, insurance and bonding requirements.
- Assist in material order preparation and tracking as required.
- Manage, create and track project related files and processes.
- Attend meetings and record and distribute minutes of meeting.
- Assist with Operations and Maintenance (O&M) Manuals at closeout.
- Collaborate closely with project managers, cross-functional teams, clients, and vendors to ensure effective communication and alignment.
- Address inquiries from clients, internal teams, and vendors regarding project details, invoicing details, payroll, time collection, and administrative processes.
- Build and maintain strong relationships with business operations, clients and vendors, providing exceptional service.
- Perform the accurate and timely generation of invoices based on project milestones, contractual terms, and client requirements.
- Gather and compile necessary information for invoicing, such as project deliverables, timesheets, expense reports, and procurement records.
- Provide general administrative support to the business operations including but not limited to reception, general office support, company event support.
- Assist in general office material/supply ordering and processing of office and project expenses.
- Support fostering a collaborative and productive work environment based on trust, ensuring effective communication and alignment within the team and with other departments.
- Employ a continuous learning and development mindset, fostering professional growth in cost control, invoicing, payroll processes, and administration.

**What We Are Looking For**
- Minimum 3 years’ administrative experience.
- Previous construction experience considered an asset.
- Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint.
- Superior computer skills in Microsoft Office Word, Excel, Power Point and Outlook.
- Ability to learn and adapt to changing systems, technology, and procedures.
- Confident, detail orientated, enthusiastic and positive team player
- Superior interpersonal, organizational, and analytical skills.
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative.
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
- Strong written and oral communication skills.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person