Executive Administrative Assistant

2 days ago

Vernon, Canada Numu Technologies Full time

AgileBK is a growing software company disrupting the accounting world with AI-powered bookkeeping services. Our technology accelerates processes, improves accuracy, and provides near real-time reporting for the busy business owner-all at an affordable price. Founded with a commitment to excellence, AgileBK employs a team of highly skilled CPAs who review and approve client books on a weekly basis. Serving retail, construction, technology, professional services, nonprofit organizations and more, we believe that our client’s success is our success and strive to provide not just bookkeeping services, but solutions that empower our clients and fuel their growth.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's executives. Your responsibilities will include but are not limited to managing calendars, organizing communications with current and prospective clients, and researching opportunities for the company. There is also opportunity to aid with human resource and marketing aspects of the company.

As we are a start-up, it is essential that you are a self-starter that can recognize what needs to be done and execute on that need. We are looking for a team member who is excited about efficiency and confident in their decision making.

**Responsibilities**

Act as the point of contact among executives, clients and other external partners

Manage executives' calendars and book necessary travel

Respond to prospective client inquiries, including managing Bark leads

Assist in the hiring process for new employees, including preparing job descriptions, searching for and screening applicants

Research and book networking and speaking opportunities for the executives

**Skills**

Outstanding organizational and time management skills, creative and willing to take work independently

Must have strong writing and review skills

Familiarity with Google Workspace, project management software such as Monday or Asana, and automation software such as Zapier or Make an asset

Excellent verbal and written communications skills

Marketing and graphic design experience an asset

Bookkeeping experience preferred

**Experience**

3+ years experience as an assistant

Experience with a start-up is an asset

Preferably a Bachelor’s degree or diploma in business, marketing, or human resources.

**The Details**

**Job Type**: Part-time, with opportunity to grow into full-time

Pay: $22 - $28 per hour, with an allowance for home internet

Location: This is primarily a remote position, but the applicant must be located within the Okanagan in order to attend team meetings at our office in Vernon, B.C.

**Job Types**: Full-time, Part-time, Permanent

Pay: $22.00-$28.00 per hour

Expected hours: 10 - 20 per week

**Benefits**:

- Flexible schedule
- On-site parking
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vernon, BC V1B 3J4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- administration: 3 years (preferred)

Work Location: Hybrid remote in Vernon, BC V1B 3J4

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