Bookkeeper/executive Assistant

3 days ago

Dartmouth, Canada Halifax Heat Pumps Full time

The Administrative Assistant and Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure Halifax Heat Pumps & Electrical adheres to best practices and requirements for business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.

**JOB DUTIES**:

- Responsible for essential tasks relating to Accounts Payable and Accounts Receivable as directed by the Management and in accordance with the companies accounting policies and procedures.
- Responsible for maintaining the general ledger in QuickBooks.
- Provide information to the external accountant in a timely manner for the production of financial statements.
- Maintain an accurate and organized file system.
- Prepare report data for the Executive Director to ensure timely compliance with local, state, and federal government reporting requirements.
- Provide clerical and administrative support to the Executive Director as requested.
- Check Inventory, order, and purchase office supplies as authorized by the Executive Director.
- Respond to questions and requests for information from grantors, reporting agencies, etc., as directed by the Executive Director.
- Answer incoming calls and other receptionist duties as requested by the Executive Director. ( Only as a backup, as we have an office manager who answers most calls. **SKILLS REQUIRED**:

- Bachelor’s degree in accounting or business administration, or equivalent business experience
- Excellent written and verbal communication skills
- Excellent Quickbooks experience and usability.
- Ability to understand financial data, processes, and procedures
- Perform job responsibilities in an efficient and timely fashion.
- Computer proficiency in Word
- A high degree of attention to detail, accuracy, and organization
- Friendly and customer service oriented
- Belief in and commitment to building sustainable food systems

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