Payroll and Benefits Specialist C2425/156

Current Shift: 8:30am
- 4:11pm Monday to Friday
(Includes 1/2 hour unpaid lunch)12 months per year

Schedule may be flexible depending on the needs of the department

Additional minutes per day are included in the ‘Current Shift’ schedule above, which staff are expected to work daily in lieu of the spring break closure week in order to allow employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding-Spring Closure Week.

Pay Rate: $32.25

CLASSIFICATION POSITION

Clerical Payroll and Benefits Specialist

SUMMARY

Under direction of the Finance and Payroll Manager, administers all areas of the School District Payroll and Benefits.

DUTIES

Manages large biweekly or semi-monthly computerized payroll (approximately 650 employees)

Manages payroll records on a daily basis, ensuring information is current, accurate and complete

Manages benefit records, providing accurate information to employees and benefit carriers and resolves employee issues with respect to benefits (including communication with relevant agencies to resolve)

Processes employee status changes, including leaves of absence and assignment changes

Reviews attendance entries, audits accuracy of input and processes through payroll software

Manages multiple accrual banks for all employee Collective Agreement entitlements

Balances payrolls, including analysis of audit reports

Provides prompt and accurate answers to all payroll inquiries

Completes a variety of payroll related documents containing highly confidential and sensitive information, i.e. Superannuation/ROE’s/ICBC/WCB/Lawyers, Family Maintenance Enforcement Act and other Garnishee Orders

Advises employees contemplating retirement of their options, provides accurate pension information and estimates of monetary retirement benefits

Compiles annual reports for payroll and accounting

Liaisons with other departments, providing and receiving information (primarily the Human Resources department)

Develops various master forms that are used throughout the district

Process reimbursement claims that are paid through the payroll system

Provides information for salary and benefit recoveries

Organizes and updates files, manages hard copy (paper) records, archives records according to correct retention periods including storage and/or destruction

Creates and maintains payroll documentation

Identifies areas for enhancements and improvements of the payroll and benefits system and processes the implementation of these initiatives

Changes the background set up and administration of payroll software systems changes including pay rate changes and benefit changes

Reviews payroll procedures, makes recommendations and assists in improvements to increase efficiency and cost effectiveness

Provides direction to school secretaries, district employees, other internal departments on the correct time and absence entry procedures to ensure employees are paid correctly, collective agreements are adhered to and established procedures are followed

Resolves employee issues with earnings discrepancies working with the employee, manager and admin support
- Performs other comparable duties that are within the area of knowledge and skills

required by the job description.

QUALIFICATIONS

Grade 12

Accounting Diploma or Certified Payroll Compliance Practitioner (PCP), additional courses in Accounting or related

area, or equivalent combination of training and experience

Four years related experience in a large, integrated payroll environment

Advanced knowledge of Statutory and Legislative Regulations

Advanced knowledge and understanding of appropriate Collective Agreements

Valid Class 5 B.C. Driver’s license

Extensive knowledge of Microsoft Office software, with a focus on Excel

Demonstrated ability to organize and prioritize duties, to handle high volumes of work with constantly changing inflexible deadlines and constant interruptions

Working knowledge of computer software and spreadsheets
- Or an equivalent combination of training and experience.

SKILLS

Demonstrated ability to exercise a high level of professionalism, discretion

Strong attention to detail and a high level of accuracy when performing tasks

Ability to work at a computer on a continuous basis (up to 7 hours a day)

DATE

January 2021