Executive Assistant

We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It’s also a call-back to the transformative power of education itself.

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

**Who we need**

Reporting to the President and Vice Chancellor, and the Senior Vice President of Governance, Regulatory and Government Affairs, we are looking for an Executive Assistant. As the new Executive Assistant, you will ensure the seamless execution of administrative tasks, projects, and meetings while providing vital support to this dynamic, innovative, and fast-paced executive office. You will take a proactive approach to problem-solving and process improvement, performing all duties with professionalism, critical thinking, discretion, and exceptional organizational skills.
- This is a hybrid role, working 2-3 days a week in our downtown Toronto office._

**Who you are**

You are an experienced, highly organized, proactive Senior Administrative or Executive Assistant. You have the best practices, technical skills, and administrative knowledge to work with mínimal direction and support executive leadership. You are collaborative, analytical, and genuinely motivated to be part of a progressive university. You have the relationship and trust-building skills to create engagement with and adoption of new ideas and strategies. You can operate proactively, with considerable discretion, speed, and efficiency.

**What's in it for you**
- Impact._ We are disrupting education, and you will be an invaluable player. This is a stepping stone to the next level of administration in higher education. You will have the autonomy to manage your days, introduce best practices, take ownership of high-profile projects, and earn recognition for your impact.
- Exposure._ You want to make an impact at a progressive, private university. You will gain exposure to and insights into the university’s strategic direction, academic policies, faculty and programs, research initiatives, and resource management.
- Career development. _This is a rewarding career move for someone driven, curious and passionate about education, relationship management, and organizational processes. Opportunities for your future here include growing your ownership in this highly valued senior administrative role, leading consultative projects, engaging in higher-level stakeholder engagement, or growing into other results-driven roles.

**As our new Executive Assistant, you will**:

- ** Provide confidential support.** You will manage the day-to-day and overall function of the office, ensuring efficiency, responsiveness, accuracy, and strategic impact in all actions. You will identify, monitor, and articulate critical action items and brief the President and Vice Chancellor and the Senior Vice President of Governance, Regulatory and Government Affairs on issues, updates, and key information before every meeting and engagement. You will manage and prioritize their schedules, coordinate meetings, and inform them of upcoming commitments. You will proactively anticipate their needs for meetings and conferences, researching and recommending solutions.
- ** Represent the Office.**You will nurture collaborative working relationships within the Office and across the university, positioning yourself as a go-to resource. You will respond to and prioritize all inquiries, requests for information, and communications, exuding a genuine interest in sharing knowledge, assisting with processes, and solving issues proactively and as they arise. You will manage incoming correspondence, redirect it, and respond as appropriate. You will maintain professionalism and confidentiality in all administrative activities and stakeholder interactions.
- ** Coordinate events and meetings.** You will schedule virtual and in-person meetings and events. You will develop agendas and background material and serve as a record keeper for committees and meetings, ensuring accurate and organized meeting records. You will arrange travel plans, including itineraries, and reconcile expenses while preparing travel and expense reports. You will organize team events to foster goodwill and further professional working relationships.
- ** Manage documentation.** You will draft complex docum