Administrative Secretary

16 hours ago

Montréal, Canada Dawson College Full time

Nature of the work
- The principal and customary work of the employee in this employment class consists in carrying out various clerical tasks, including the more complex ones, in collaboration with one or more persons.
- The Academic Systems Department (also known as Registrar’s Office) is responsible for admissions, registration, course change, student records, academic standing, scheduling and academic advising. Services available through the Registrar’s office include College admissions, program transfers, equivalences, official transcripts, registration appointments and other matters related to students’ academic files, as well as the college timetable.**Responsibilities**:

- Performing duties under the classification of an Administrative Secretary, the responsibilities will include:
- Handle correspondence; telephones, mail, greet visitors and manage the Dean of Academic Systems agenda (take and make appointments, etc.);
- Receive, organize, and prepare student requests for Authorized Absences for the Dean’s review and handle all related correspondence;
- Maintain the Dean’s office filing system;
- Review and update information on Registrar’s Office TV screens;
- Maintain the Academic System’s annual critical path;
- Prepare elements of the Academic Calendar under the direction of the Dean;
- Keep track of all budgets under the Dean’s authority, including tracking of anomalies by checking with Human Resources, Finance and Purchasing departments;
- Keep track of vacation, overtime, etc., including reporting and follow up;
- Assist the Dean and the staffing department during staffing when necessary in the preparation of documents and reports;
- Assist the Dean or their delegate in coordinating registration activities;
- Participate in the various registration activities;
- Request and distribute registration reports;
- Prepare statistical registration reports;
- Secretarial support to the Academic Systems management team as required;
- Maintain and distribute office supplies;
- Preform other related duties.

**Requirements**:

- Qualifications
- To have a diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as an equivalent by the competent authority and have four (4) years of pertinent experience.
- Conditions- Ability to manage multiple files simultaneously in a busy environment
- Autonomy, initiative, sense of planning, organization, prioritization and responsibility;
- Able to greet public and students courteously
- Advanced oral and written English communication skills (testing may be required);
- Intermediate oral and written French communication skills (testing may be required);
- Advanced skills in Microsoft Word (testing may be required);
- Intermediate skills in Microsoft Excel (testing may be required).

**Comments**:
Please note that a cover letter addressed to Laura Smith. is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.

  • Administrative Secretary

    6 days ago

    Montréal, Canada Dawson College Full time

    Nature of the work - The principal and customary work of the employee in this employment class consists in carrying out various clerical tasks, including the more complex ones, in collaboration with one or more persons. - The Academic Systems Department (also known as Registrar’s Office) is responsible for admissions, registration, course change, student...

  • Medical Secretary

    2 weeks ago

    Montréal, Canada L'interphase - Clinique de psychologie et de neuropsychologie inc. Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year - Medical administrative/executive assistant and medical secretary - Administrative assistant and secretarial science, general - ** Tasks**: - Coordinate the flow of information - Open and distribute regular and electronic incoming mail and other material - Schedule and confirm...

  • School Secretary

    2 weeks ago

    Montréal, Canada Giant Steps Full time

    Founded in 1980, Giant Steps School is a private school in the public interest and subsidized by the Quebec Ministry of Education (MEQ). Giant Steps School services students, aged 4 to 21 years old, with an autism spectrum disorder (ASD). We have preschool (4 and 5 years old), elementary and high school educational program. Students follow a program...

  • Executive Secretary

    3 days ago

    Montréal, Canada Afmerica Technology Full time

    Do you like taking disorder & chaos and turning it into order? - Do you find satisfaction in cleaning up horrible messes & getting things humming along smoothly? - Do you like seeing a well-oiled machine built *and* enjoy keeping it running? - Are you far more interested in working to prevent future “fires” than merely putting out present ones? - Are you...

  • Acdv-416 Administrative Secretary

    17 hours ago

    Montréal, Canada Dawson College Full time

    Nature of the work: - The principal and customary work of the employee in this employment class consists in carrying out various clerical tasks, including the more complex ones, in collaboration with one or more persons.**Responsibilities**: - Provide administrative and secretarial assistance to the Dean of Academic Development; - Manage the agenda,...

  • Dental Secretary

    2 weeks ago

    Montréal, Canada Clinique dentaire Dr. Mardi Full time

    **Overview** **Responsibilities** - Manage front desk operations, including greeting patients and answering phone calls with professionalism. - Schedule appointments and maintain accurate patient records using Dentrix or similar electronic medical records systems. - Assist with the preparation of medical documents and ensure compliance with medical...

  • Personal Secretary

    1 week ago

    Montréal, Canada Thoreau & Van Damme Technologie Inc. Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais ou Français - Heures de travail: 30 hours per week - Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Public administration - Administrative assistant and secretarial science, general - or...

  • Sales Secretary

    3 days ago

    Montréal, Canada KaleMart24 Full time

    Work Term: Permanent - Work Language: Bilingual - Hours: 40 hours per week - Education: Bachelor's degree - Experience: 2 years to less than 3 years - Business administration and management, general - Accounting and business/management - Administrative assistant and secretarial science, general - or equivalent experience - ** Work setting**: - Retail...

  • Secretary to The Sales Executive

    1 week ago

    Montréal, QC, Canada Allesco Inc. Full time

    **Job Summary** We are seeking a highly motivated and independent Secretary to provide executive support to the Sales Executive and manage essential office functions with precision and discretion. Key Responsibilities: - Manage and organize the Sales Executive's schedule, including meetings, appointments, and international travel arrangements. - Serve as...

  • Administrative Assistant, Administration

    2 weeks ago

    Montréal, Canada Desjardins Full time

    As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a senior executive leading a business line or major support function. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your...