Office Administrator

2 weeks ago

Stittsville, Canada Pegen Industries Inc. Full time

**Company Overview**

Pegen Industries Inc. has been a leader in CNC and conventional machining since 2000, earning a strong reputation for manufacturing small assemblies across various sectors including high technology, industrial products, medical devices, and aerospace. We pride ourselves on quality, reliability, and a team-based approach to customer satisfaction.

**Summary**

We are seeking a detail-oriented and highly organized **Office Administrator** to support daily operations at our manufacturing facility. This position plays a key role in supporting the sales and accounting teams, managing documentation, and ensuring smooth administrative operations.

**Responsibilities**

**Key Responsibilities**:
**Sales Support**:

- Acknowledge and process incoming purchase orders.
- Generate work orders and manage post production router documentation.
- Maintain and organize electronic filing systems for client and production records.
- Complete client questionnaires, surveys, and compliance documentation as required.

**Accounting Support**:

- Reconcile vendor bills and company credit card transactions.
- General bookkeeping entries as required.
- Coordinate with the accounting team to ensure accurate financial records.

**Payroll & HR Support**:

- Reconcile employee timecards on a bi-weekly basis.
- Process bi-weekly payroll in coordination with HR/payroll service providers.
- Generate employment contracts, employee letters as requested by CFO

**Office Administration**:

- Manage office supply inventories and place orders as needed.
- Coordinate printer servicing and supply ordering
- Oversee third-party service contracts, including office cleaners
- Support general office duties such as mail distribution, scanning, and correspondence

**Requirements**:

- Proven experience as an Office Administrator or in a similar administrative role, preferably within a manufacturing or technical environment
- Strong organizational skills with superior attention to detail.
- Excellent phone etiquette and communication skills.
- Ability to manage multiple tasks effectively in a fast-paced environment.
- Familiarity with payroll and basic accounting principles is an asset

**Working Conditions**
- Office-based position within an active manufacturing facility.
- Fast-paced environment requiring multi-tasking and adaptability

Pay: Up to $75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2025-08-05

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