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Accounts Receivable

2 weeks ago

Sherwood Park, Canada WQS Non-Destructive Testing Full time

**Job Overview**:
The Financial Operations Coordinator is a cross-functional role providing dedicated support to accounts receivable (AR) and time processing functions. Reporting to the Manager, Accounting, you will manage the AR for a designated client group, support the weekly payroll processing in a time processing capacity, and master correspondence with internal and external clients. You will provide advice, resolutions, and serve as resource this is critical for the success of the WQS team and our clients.
**Accounts Receivable**:

- Manage full-cycle accounts receivable (AR) process for call-out department and designated client groups - from Labour, Equipment and Materials (LEM) reporting to client invoicing.
- Manage customer correspondence for monthly statements submissions and overdue AR balances.
- First point of contact for all client inquires related to invoicing.
- Generate internal AR reports and provide customer-requested reports.
- Provide training to leadership on proper LEM submission and approval procedures.
- AR invoice entry into accounting software.
- Perform banking functions, including bank deposits, and monitor and record payments received.
- Assist with purchase order (PO) electronic processing as required.

**Time Processing**:

- Daily and weekly review of electronic timesheets from all employees.
- Verify that the timesheets are filled out completely and accurately.
- Ensure that timesheets are approved by the appropriate supervisor or manager.
- Verify timesheets against project schedules, attendance records, LEM reporting, and other relevant documents.
- Setup and maintain employee schedules in workforce management system.
- Enter verified timesheet data into the payroll system as required.
- Communicate with employees and supervisors to resolve any issues or discrepancies.
- Generate reports on timesheet data for management review (i.e. exposure hours, safety hours reporting).
- Train and support employees and leadership on proper timesheet submission and approval procedures.

**Month-End Closing and Other Responsibilities**:

- Intercompany account maintenance and reconciliation.
- Assist with month-end closing activities, including other various accounting reconciliations, and reporting.
- Prepare additional related reports for management review.

**Compliance and Documentation**:

- Ensure compliance with company policies and relevant legislative standards.
- Maintain well-organized and accurate records of all accounts receivable and timekeeping transactions.

**Team Collaboration**:

- Collaborate with cross-functional teams to resolve issues and improve processes.
- Assist in special projects and process improvement initiatives as needed.