Administrative Assistant

21 hours ago

Guelph, Canada Curtis-Villar LLP Full time

**Administrative Assistant Position Available**

We are a full-service public accounting firm looking to grow our team. Our firm has a wide range of clients in many different industries. Some of the industries we serve include: real estate, professional services, retail, manufacturing, trades, not-for-profit and charities.

**Our professional team is providing the opportunity for an administrative assistant to join our team.**

**This position will be based in our Guelph office.**

As a member of our administrative team your role with include:

- Reception duties, including but not limited to; answering phones, mail and bank requirements, greeting clients and managing client information;
- Handling incoming and outgoing correspondence including faxes, client packages and electronic documents;
- Following up with clients to collect on outstanding accounts receivables;
- Maintaining the client management system and on boarding new clients;
- Assisting with refining internal processes that support efficiency and productivity to expedite workflow;
- Preparing client information for cloud bookkeeping team;
- Collating bookkeeping packages;
- Proofing, formatting and compiling of financial statements and year end packages;
- Tracking and coordinating client workflow;
- Communicating with clients regarding annual work to meet client needs and achieve efficient resource management;
- Making and changing appointments (meetings and calls) with clients, prospects, and others;
- Maintain client database including additions, deletions and changes as needed;
- Advising clients of tax registration requirements and monitoring tax due dates;
- Overall office maintenance including maintaining office supplies, ensuring boardrooms and kitchen are neat and tidy;
- Exercising professionalism and strict confidentiality with all materials, and exercise discretion;
- Organize team communications and plan events, both internally and externally;
- Other duties as assigned.
- A certificate or diploma in administration or related field;
- Courteous and professional manner in person, and over the phone;
- Working knowledge of MS Office software;
- Ability to multi-task, work independently, meet deadlines, learn quickly;
- Well developed interpersonal and communication skills (both written and oral communication); and
- Experience or desire to work in a team based environment.

Curtis-Villar LLP is committed to a fair and inclusive work environment. We will endeavor to accommodate the needs of qualified applicants in all parts of the hiring process.

Guelph Office: 30 Norwich Street East, Guelph, Ontario N1H 2G6 Telephone (519) 763-2268

Fergus Office: 208 St Andrew St W, Fergus, Ontario N1M 1N7 Telephone (519) 843-1050

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: One location

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