Paralegal, Professional Medical Corporations

Full-time contract (12 months)
Position summary
The Health Professions Act (HPA) grants the College Board jurisdiction to authorize a corporation to operate as a health profession corporation. Only a health profession corporation holding a valid permit issued by the College Board may provide health profession services to the public as a business.
Duties and responsibilities

**Duties include but are not limited to the following**:

- perform database entry, manage applicable fee entries, payments and adjustments, prepare electronic receipts and process refunds as necessary
- perform file management, including file opening, updating and maintaining paper and digital records

Administration
- generate statistical reports for the Board
- review and triage incoming correspondence to determine next steps and file priority
- work independently and collaboratively with the legal counsel, and other department staff
- accurately track various matters for follow-up and further action, manage a bring-forward system and send letters enclosed with relevant documents to registrants and/or their legal counsel accordingly
- communicate with external parties, including registrants, legal counsel and outside agencies including, BC registries and online services
- collaborate with the communications and public affairs department to manage and update the College website to ensure that pertinent information is effectively disseminated
- revise and develop workflow and procedure manual
- perform such other tasks as assigned by legal counsel and the deputy registrar, legal

Supervision
- undertake regular team meetings with staff
- provide supervision, support, training, mentoring and oversight to staff members as appropriate
- assign or delegate tasks as appropriate and monitor performance
- promote teamwork and share appropriate information with staff in a timely manner

Records management
- sort, classify, and file records generated for integration into an electronic or paper-based filing system
- conduct an annual review and cull closed files in preparation for long-term off-site storage according to the College’s retention and destruction policy

Decision-making
Accountability
The paralegal, PMC, works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The paralegal must have a keen attention to detail and strong written and oral communications skills as this person communicates with all levels of staff within the organization and third-party stakeholders.
Consequence of error/judgment
The paralegal, PMC, must maintain a calm demeanor during busy or stressful times. The paralegal will make informed decisions about the release of information as they will have access to confidential information. The paralegal will deal with sensitive issues and decision-making, and errors can raise the College’s reputational risk.
Skills and qualifications

**Required skills and qualifications include**:

- bachelor’s degree
- paralegal certificate (preferred)
- minimum of four years of corporate paralegal experience as a paralegal working on corporate law matters
- Strong understanding of the British Columbia Business Corporations Act an asset
- excellent editing and proofreading skills
- thorough, meticulous and detail-oriented
- ability to work independently with mínimal supervision
- ability to manage several files concurrently, strong sense of organization and prioritization
- ability to maintain a calm demeanor during busy or stressful times
- demonstrate sound judgment when dealing with sensitive and confidential information with ability to identify when to escalate matters to the legal counsel
- team oriented and ability to work collegially
- excellent interpersonal and communication skills, both written and verbal
- able to maintain a focus on the timely performance of duties in a positive, client-focused manner
- ability to exercise tact and discretion when handling sensitive and/or confidential matters

The compensation range for this position is $65,344 - $81,860.

The College of Physicians and Surgeons of BC thanks all applicants; however, only those selected for an interview will be notified.
The College of Physicians and Surgeons of BC welcomes diversity, questions inequality and is committed to an inclusive and diverse workforce. We do not discriminate against any applicant regardless of race, colour, ancestry, place of origin, religion, martial status, family status, physical or mental disability, sex, sexual orientation, political belief, socio-economic background, criminal conviction.