Accounts Payable Administrator

**About Us**

Neptune Technology Group is the leading supplier of water meters, systems and services in the Canadian water utility market. Established in 1892, Neptune has a long-standing history and proven success across North America. Neptune has pioneered the development of Automatic Metering Reading (AMR) and Advanced Metering Infrastructure (AMI) technologies with over nine million radio frequency and smart water meter devices installed across North America. Innovation is what we do every day. Join our team to surround yourself with talented people who share your commitment to excellence.

**Who Are We Looking For?**

Neptune Technology Group Limited is currently searching for an energetic, dedicated, and self-reliant individual with excellent communication and interpersonal skills. The AP Administrator is responsible for the full cycle accounting of processing invoices. Successful incumbents will be also be managing expense reimbursement, EFT payment runs, and fleet administration. Applicants should be interested in building solid internal and external relationships, and regularly collaborating with other finance/non-finance team members. This is an entry-level position where successful incumbents can make significant contributions and gain valuable experience.

**Job Duties**:

- Processing invoice entry into ERP system, ensuring invoice accuracy against system PO and system receiving document.
- Managing approval process of invoices where PO is not required, routing invoices to appropriate individuals for approval (according to company’s approval authorization matrix) and following up to ensure invoices are paid within desired time frame
- Verify and process employee expense claims in Concur, ensuring compliance with company T&E policy, and uploading data into SAP
- Maintain Concur administration, set up / maintain user accounts, GL set ups, user support where required
- Working with outside departments as well as vendors to manage any invoices with issues or missing approvals
- Reconciling vendor account statements received
- Answering vendor related inquiries on a timely basis
- Assist with creating/posting Journal Entries as assigned
- Reconcile accounts payable accounts monthly
- Assist with quarterly/year end Balance Sheet budget forecasting
- Assist with info gathering for annual company insurance renewal
- Fleet administration, responding to fleet driver inquiries about their vehicles and regular follow up with drivers who become non-compliant with vehicle maintenance. Respond to inquiries from fleet management company
- Prepare monthly sales tax remittances for GST/HST and PST provinces

**Requirements**:

- 1 year of related experience
- Active or completed enrollment in a College Level Program at a minimum
- Finance related qualifications an asset
- Hands-on experience in an ERP system (SAP experience an asset)

**Specifications**:

- Team player with a proven ability to collaborate within a fast-paced environment
- Demonstrated excellent customer service skills
- Demonstrated ability to meet deadlines and targets with mínimal supervision
- Strong Organization and Task prioritization skills
- Excellent knowledge of Microsoft Office (MS Outlook, Word, and Excel)

Required education:

- Enrolled in College/University at a minimum

Accessibility Statement

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

COVID-19 considerations:
Surfaces are sanitized regularly, social distancing is maintained, and PPE is readily available.

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounts payable: 1 year (preferred)