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Office Services
2 weeks ago
**ABOUT GOWLING WLG**
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
**PROFILE**
We are currently recruiting for an Office Services & Facilities Clerk to join our fast paced team. As an integral member of the Office Services & Facilities team, the incumbent will provide support to areas of the Office Services Department for the 10:00am - 6:00pm shift.
**RESPONSIBILITIES**
Key responsibilities include, but are not limited to the following:
- Coordinate Video Conferencing/Boardroom operations (boardroom set ups, bookings, testing and recording/processing videos and routine maintenance of all audio visual and conference equipment)
- Interact on a national level with IT/Reception in other offices to coordinate boardroom space/info for Video Conferencing meetings
- Provide support to all areas within office services and facilities, which would include completing photocopy and document assembly requests; receiving and sending fax transmissions; receiving and/or collecting incoming and outgoing mail and deliveries and ensuring ongoing dispatch and delivery
- Assist in monitoring and responding to issues that relate to office services or premises, including lighting; air flow; furniture; equipment; and co-ordinates the purchase of office supplies, furnishings etc.
- Assist with office moves and provides general maintenance duties as required
- Maintain inventory of firm supplies and equipment
- Respond to requests for assistance from reception and any other area within Office Services and/or Facilities
- Any other duties as required
**QUALIFICATIONS**
- High school Diploma
- Three years of experience in a food or client service industry is an asset
- Ability to use Video Conference specific software and VC firmware to record/process video recordings
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
- Capable of producing a high quality and quantity of work product, occasionally under tight timelines
- Ability to prioritize and re-define priorities when necessary
- Capacity to work independently, as well as in a team environment
- Ability to lift heavy objects
- Ability to handle stress in a business-like manner
- Knowledge of Microsoft Office Suite
Gowling WLG employees benefit from a hybrid work environment.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
