Executive Assistant to The CEO

**Job Description & Title**:
The Executive Assistant provides administrative and operational support to the Chief Executive Officer (CEO) of Continual Energy Inc. and its subsidiaries.

The role will require office management and administration tasks as they oversee our talented team of 100-plus employees across multiple locations working to implement award-winning energy savings projects for our valued clients.

**Core Responsibilities**:

- Work directly with the CEO to support all aspects of his daily work routine.
- Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the CEO and various division leads. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Social media account management,
- Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Provide coordination, monitoring, and communication of projects, R&D programs, and health and safety initiatives undertaken by the company.
- Assist in activities and processes, including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders.
- Assist the CEO in developing presentations and white papers for internal and external audiences.
- Determine priority of matters of attention for the CEO; redirect matters to staff to handle or handle matters personally, as appropriate.
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Compose and prepare letters relating to routine correspondence for the CEO’s signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material and prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussions; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects, including creating PowerPoint presentations, financial spreadsheets, Microsoft Project schedules, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

**Skills & Qualifications Required**:

- Bachelor’s degree in engineering or business administration or a related field.
- Project management experience and certification is preferred.
- 5+ years of experience as an executive assistant, preferably reporting to a CEO or senior executives.
- Experience managing projects, detailed schedules, and internal and external relationships.
- Strong organizational skills and attention to detail.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite, including PM tools such as MS Project, and a willingness and interest in learning new and relevant software.
- Discretion and ability to maintain confidentiality.
- Positive attitude and ability to work collaboratively with others.
- An understanding of financial concepts and business structures would be an asset.
- An understanding of the construction industry would be an asset.

An interest in environment and clean technologies.

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$95,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Project management: 5 years (preferred)

Work Location: In person