Accounting Assistant

3 days ago

Sherwood Park, Canada WQS Group of Companies Full time

**Job Overview**:
As the Accounting Assistant you will play a crucial role in managing the financial transactions and vendor relationships that are essential to our operations. You will be responsible for accurately processing invoices, reconciling accounts, and ensuring timely payments to our suppliers. Additionally, you will be the backbone of our office, responsible for a wide range of administrative tasks and providing crucial support to various departments within the company. You will ensure efficient office operations, handle day-to-day administrative duties, and contribute to creating a positive and productive work environment. This position reports to the Manager, Accounting and offers an opportunity for career growth within our dynamic organization.
**Key Responsibilities**:
**Invoice Processing**:

- Receive and review vendor and subcontractor (DSP) invoices for accuracy, completeness, and compliance with company policies.
- Issue, manage and reconcile Purchase requests and Purchase orders ensuring all appropriate approvals are in place.
- Code invoices with appropriate general ledger accounts and cost centers.
- Enter invoice data into the accounting system.
- Credit card reconciliations

**Vendor Management**:

- Maintain vendor files and ensure all vendor information is up to date and fully reconciled.
- Communicate with vendors regarding invoice discrepancies or payment inquiries.

**Credit Card Reconciliation**:

- Reconcile credit card statements and resolve discrepancies in a timely manner.
- Ensure all expenses are accurately recorded and classified.

**Payment Processing**:

- Prepare and process payments through required methods (ACH, wire transfer, etc).
- Monitor payment schedules to take advantage of early payment discounts (where applicable) and consideration for cash flow requirements.
- Maintain records of payments and verify the accuracy of outgoing payments.

**Month-End Closing and Other Responsibilities**:

- Intercompany account maintenance and reconciliation
- Assist with month-end closing activities, including other various accounting reconciliations and reporting.
- Prepare accounts payable reports for management review.

**Compliance and Documentation**:

- Ensure compliance with company policies and relevant accounting standards.
- Maintain well-organized and accurate records of all accounts payable transactions.

**Team Collaboration**:

- Collaborate with cross-functional teams to resolve issues and improve processes.
- Assist in special projects and process improvement initiatives as needed.

**Administrative Support**:

- Manage office operations by maintaining supplies, equipment, and facilities.
- Assist with scheduling meetings, conference calls, and appointments.
- Attend and prepare all meeting agendas and minutes as required.
- Assist in the preparation of reports, presentations, and documentation as requested.

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