Administrative Assistant, Registration

2 weeks ago

Vancouver, Canada CPSBC Careers Full time

Full-time, contract (seven months)
Position summary
Duties and responsibilities

**Duties include but are not limited to the following**:

- act as primary contact person for applicants, registrants, the undergraduate and postgraduate dean’s offices
- engage with UBC stakeholders to obtain lists of new and renewing UBC medical students and standardize data before providing to IT
- execute process improvements where possible and ensure all documentation is maintained, including the procedure manual
- check reports and refer files to registration compliance when required
- be the primary contact person for applicants, registrants, third parties and College staff regarding requirements for licensure
- review lists, check information and update database
- identify affirmative answers, check reports and submit files to registration compliance, where necessary
- parental leave duties
- be the primary contact for all registrant queries
- process all requests for parental leave in a timely manner
- follow up with registrants scheduled to return from parental leave
- issue licences for registrants licensed for independent practice
- upon receipt of approved file, complete quality assurance checks in iMIS
- complete class change
- finalize and file paperwork
- lead and/or assist with special projects related to the educational team
- other related duties as required
- provide administrative support to the registration department

Skills and qualifications

**Required skills and qualifications include**:

- post-secondary education with training in administrative practices or an equivalent combination of education and experience
- excellent attention to detail and a high level of accuracy
- a demonstrated high level of initiative, time management and organizational ability
- excellent communication skills, both written and verbal
- strong editing and proofreading skills
- ability to organize and set work priorities
- ability to work both independently and as a team member
- ability to maintain a calm demeanor during busy or stressful times
- ability to exercise good judgement in recognizing the scope of authority and protecting confidential information is a must

The compensation range for this position is $46,421 to $58,026 per year.

The College is located on the unceded territory of the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm, Skwxwú7mesh, and Səl̓ílwətaʔ/Selilwitulh Nations.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

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