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Facilities Manager

2 weeks ago

Ottawa, Canada The Taggart Group of Companies Full time

**TAGGART GROUP OF COMPANIES**

A family business that’s been around for 75 years, the Taggart Group of Companies is a full-service construction organization consisting of five major operating companies. Taggart Group delivers expert leadership in commercial, residential, and industrial development, planning, design, finance, construction, and management. We enjoy a strong reputation for technical expertise, integrity, and cooperation, and offer our clients the many benefits of vertical integration.

**WORK DESCRIPTION**

Reporting to the Chief Executive Officer (CEO) and Executive Team, The **Facilities Manager** is responsible for managing and maintaining the Taggart Group corporate facilities, including management of facilities administration, office services, and employee experience.

**MAIN RESPONSIBILITIES**
- **Reporting and Communication**: Prepare regular status reports on facility operations, maintenance activities, and budget performance. Communicate effectively with the CEO and Executive Team, managers, and relevant departments to coordinate office logistics, renovations and ensure smooth operations.
- **Facility Management**: Manage and oversee day-to-day operations of all Taggart Group corporate facilities. This includes security, access control, workspace accommodations, and ensuring a high level of customer service to employees.
- **Building Programming**: Develop and implement a comprehensive building maintenance program, including preventive maintenance, repairs, and renovations. Collaborate with the CEO and Executive Team, to establish long-term building maintenance strategies and upgrade initiatives.
- **Vendor Management**: Liaise with vendors, contractors, and service providers to ensure the provision of quality services. Manage vendor contracts, tendering, quotations, pre-qualification processes, and procurement of products and services necessary for facility maintenance.
- **Financial Management**: Prepare annual operating budgets, perform budget projections, and monitor expenses for all facilities. Review and approve invoices, maintain accurate financial and administrative controls, and ensure compliance with established policies and procedures.
- **Occupational Health and Safety**: Responsible for facilities components of occupational health and safety, fire regulatory maintenance, and statutory compliance across all facilities. Act as a certified member of the Joint Health & Safety Committee (as required) and implement emergency and security procedures to ensure staff and guest safety.
- **Building Systems Management**: Develop and maintain in-depth knowledge of building systems and contracts (as required). Coordinate regular inspections, troubleshoot technical issues, and promptly address staff service requests. Ensure effective management of heating, ventilation, air conditioning, electrical, plumbing, and other systems.
- **Office Logistics, Space, and Inventory Management**: Coordinate office logistics, space utilization, inventory records, and facility maintenance. Ensure efficient use of office space and effective coordination of resources.
- **Compliance and Regulation**:Ensure compliance with licensing laws, health and safety regulations, and other statutory requirements. Monitor and enforce vendor and contractor compliance with health and safety policies. Address any infractions, hazardous conditions, or damaged equipment promptly.
- **Team management**: Manage training, performance, and engagement of the Corporate Services administrative team, providing support and guidance for their development and adherence to processes, technology, and best practices.

**OTHER RESPONSIBILITIES**:

- **Procurement Management**: Manage and oversee all procurement activities related to Facilities Management responsibilities, including procuring office supplies, employee experience items, and other necessary resources.
- **Employee Events and Experience**: Responsible for the development of internal employee events to enhance employee experience. Create event schedules for all facilities, ensuring well-planned and managed events that contribute to a positive work environment.
- **Policy Development and Implementation**: Develop a Hotelling Policy and implement the policy throughout the organization. Ensure adherence to the policy and provide guidance to staff regarding its implementation.

**EDUCATION AND CERTIFICATION REQUIREMENTS**
- A minimum of two years experience in a similar role.
- Working knowledge of commercial and/or office property management operations and processes would be an asset.
- Completion of a post-secondary program with an emphasis on Property Management or a related field would be an asset.
- Building Environmental Systems Operator (BES) designation is considered an asset.
- Familiar with various BAS systems and the ability to review blueprints/ drawing is considered an asset.
- Experience Working with complex HVAC, Building Automation and Fire Alarm Systems in v