Commercial Tenant Coordinator, Qualico Properties

**Title**: Commercial Tenant Coordinator

**Location**: 1300 EPCOR Tower - 10423, 101 St. NW, Edmonton

**About Us**

Since 1951, Qualico has grown from a small residential developer to one of the largest privately held development companies in western Canada.

As part of Qualico, a fully-integrated real estate company with nearly seven decades of experience, we work alongside experts in community building, home and multifamily builders, and manufacturers of building materials. Together, we’re able to integrate our properties into the communities we build and collaborate to increase the density around our sites.

Through it all, we prioritize the people who use our spaces, whether they’re customers, or people collaborating in an office setting.

We consider their aspirations and strive to improve their overall experiences. Through the lenses of development (what we build), leasing (who we invite into our sites), and property management (how we support our tenants) we work alongside the rest of Qualico to build a better city: one that facilitates connections and brings people together. Find out how we're working towards building a better city. For more information, please click here.

At Qualico Properties, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.

**Job Overview**

Reporting to the Director of Development, as the** Commercial Tenant Coordinator** you will effectively and efficiently steward the care, custody and control of tenants in new development projects and existing assets. You also act as the first point of contact for tenants and other related parties.

Your day-to-day responsibilities will include:

- Acting as the first point of contact for tenants relative to inquiries and distribution of documents, ensuring delivery of excellent services throughout the leasing process.
- Liaising with major tenants’ construction personnel to cost deals and establish timeframes. Ensuring documents, including insurance, WCB, prime contractor etc., are in place prior to beginning constructions.
- Liaising with Project Managers to establish landlord’s work scope, associated budget and implementation schedule. Coordinating and managing related processes including turnkey tenancies, design consultation, construction implementation and tenant turnover.
- Assisting in tracking tenants’ and landlords’ work scope, budgets, Development and Building permits, reviewing cost reports and approving related invoices.
- Coordinating and leading pre-possession, pre-board, and final completion inspections for tenants’ premises. Following up on deficiencies and close-out deliveries.
- Reconciling budget and costing, and liaising with Accounting team to issue invoices for tenants and to request for tenant improvement allowance as required.
- Coordinating meetings, including recording and distributing the minutes to related parties. Updating project files and maintaining accurate documents for all projects.
- A strong communicator; you clearly express your thoughts in conversation and in written communication.
- An active listener; you seek to understand and listen to others in a non-judgmental way.
- Mindful; you respect diversity and deal with sensitive situations using high degree of integrity.
- Excellent service oriented; you handle relations with customers, internal and external parties with tact and diplomacy.
- A creative problem solver; you think outside the box for solutions without fear of failure.

**Essential Requirements**
- High School Diploma or equivalent.
- Minimum 5 years of experience in a role of Development Coordinator, Tenant Coordinator, Project Manager in Construction, Real Estate, Architectural Technologist, Engineering or similar.
- Ability to read, interpret and review technical drawings with well-rounded knowledge of commercial construction and leasing.
- Valid driver’s licence and access to a reliable vehicle.
- Satisfactory verification of criminal record check.
- Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint), PDF annotation software (Adobe Professional, Bluebeam etc.).

**Preferred Requirements**
- Degree or Diploma in Engineering or Project Management is preferred.

**What We Value**
- Creating trusting and successful working relationships.
- Setting clear, measurable and achievable goals.
- Cooperating with team members in an open, positive and respectful manner.
- Taking responsibility for the outcomes of decisions and actions.
- Consistently meeting customer expectations.
- Staying current with technical job skills.

**Work Conditions**

You primarily work in an office setting during regular business hours.

Qualico is committed to the health, safety and wellness of its employees and the community. By continuing our commitment to maintaining a safe and healthy workplace, Qualic