Facilities and Properties Administrative Assistant

6 days ago

Scarborough, Canada Senior Persons Living Connected Full time

**Mission Statement**: Understand the aspirations of seniors and respond with innovative supports.

**Vision Statement**: Building inclusive communities where all seniors are connected to living their best possible life.

**What to expect when you join SPLC**:

- Competitive Compensation and Benefits.
- Rewarding career that supports meaningful work in our communities.
- Training and Professional Development opportunities.
- Healthy and safe working environment.

**Position:**:Facilities & Properties Administrative Assistant (Full-time)
**Hours of Work:**:35 hours per week
**Reports to**: Director, Facilities & Properties
**Date Posted**: April 24, 2025
**Deadline:**:Until position is filled

**Position Summary**:
Responsible to providing a broad spectrum of project and facilities related administrative support to the Facilities and Properties Department such as Work Order System coordination, procurement, housing and facilities business relations.

**Responsibilities**:
**1. Property Administration**:

- Serves as a key contact for facilities and housing business relations
- Tracks complaints to ensure problem solving and closure
- Maintains database with residents and caregiver support contact information.
- Prepares general correspondence, social media content, updates using the appropriate communication channel to engage with residents, clients, caregivers, staff and visitors.

**2. Facilities Administration**:

- Promotes and oversees facilities cost centers such as hair salons, parking, lockers, maintenance, janitorial services and other services
- Assists with the planning and co-ordination of project and facilities activities coordinated by the department on an as-needed basis.
- Documents and track service data for the building infrastructure and its components.

**3. Works safely and ensures the safety of others**:

- Comply with external and internal health and safety legislations, policies and procedures that governs the work environment and responsibilities.
- Provides direct support to emergency management initiatives as needed

**Education**:

- Post-Secondary education in Business Administration or Facilities/Property Administration
- Approved equivalent combination of education and experience

**Skills & Experience**:

- Minimum two years administrative experience
- Customer service with strong problem-solving skills
- Ability to organize, prioritize and manage time effectively
- Interpersonal and communication skills (written and verbal)
- Proficiency in Microsoft Office, specifically Word, Excel and PowerPoint, social media
- Strong organizational skills with attention to accuracy, details and the ability to prioritize
- Ability to input data accurately and efficiently
- Ability to conduct research, analyze data and present
- Ability to work with cross-functional teams effectively
- Ability to understand instructions well and provide desired output accurately
- Ability to maintain confidentiality

**Working Conditions**:

- Sitting in front of computer terminal for long periods of time
- May have frequent work interruptions
- May be exposed to agitated and confused clients

**Others**:

- Vulnerable Sector screening required
- Required to work on occasional evening or weekend hours
- Proof of full COVID-19 Vaccination or Medical Exemption Certificate required

While we thank all applicants for their interest, only those applicants selected for interview will be contacted.

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