Facilities and Properties Administrative Assistant

2 weeks ago

Scarborough, Canada Senior Persons Living Connected Full time

**Mission Statement**: Understand the aspirations of seniors and respond with innovative supports.

**Vision Statement**: Building inclusive communities where all seniors are connected to living their best possible life.

**What to expect when you join SPLC**:

- Competitive Compensation and Benefits.
- Rewarding career that supports meaningful work in our communities.
- Training and Professional Development opportunities.
- Healthy and safe working environment.

**Position:**:Facilities & Properties Administrative Assistant (Full-time)
**Hours of Work:**:35 hours per week
**Reports to**: Director, Facilities & Properties
**Date Posted**: April 24, 2025
**Deadline:**:Until position is filled

**Position Summary**:
Responsible to providing a broad spectrum of project and facilities related administrative support to the Facilities and Properties Department such as Work Order System coordination, procurement, housing and facilities business relations.

**Responsibilities**:
**1. Property Administration**:

- Serves as a key contact for facilities and housing business relations
- Tracks complaints to ensure problem solving and closure
- Maintains database with residents and caregiver support contact information.
- Prepares general correspondence, social media content, updates using the appropriate communication channel to engage with residents, clients, caregivers, staff and visitors.

**2. Facilities Administration**:

- Promotes and oversees facilities cost centers such as hair salons, parking, lockers, maintenance, janitorial services and other services
- Assists with the planning and co-ordination of project and facilities activities coordinated by the department on an as-needed basis.
- Documents and track service data for the building infrastructure and its components.

**3. Works safely and ensures the safety of others**:

- Comply with external and internal health and safety legislations, policies and procedures that governs the work environment and responsibilities.
- Provides direct support to emergency management initiatives as needed

**Education**:

- Post-Secondary education in Business Administration or Facilities/Property Administration
- Approved equivalent combination of education and experience

**Skills & Experience**:

- Minimum two years administrative experience
- Customer service with strong problem-solving skills
- Ability to organize, prioritize and manage time effectively
- Interpersonal and communication skills (written and verbal)
- Proficiency in Microsoft Office, specifically Word, Excel and PowerPoint, social media
- Strong organizational skills with attention to accuracy, details and the ability to prioritize
- Ability to input data accurately and efficiently
- Ability to conduct research, analyze data and present
- Ability to work with cross-functional teams effectively
- Ability to understand instructions well and provide desired output accurately
- Ability to maintain confidentiality

**Working Conditions**:

- Sitting in front of computer terminal for long periods of time
- May have frequent work interruptions
- May be exposed to agitated and confused clients

**Others**:

- Vulnerable Sector screening required
- Required to work on occasional evening or weekend hours
- Proof of full COVID-19 Vaccination or Medical Exemption Certificate required

While we thank all applicants for their interest, only those applicants selected for interview will be contacted.

  • Facilities and Properties Administrative Assistant

    4 days ago

    Scarborough, Canada Senior Persons Living Connected Full time

    **Mission Statement**: Understand the aspirations of seniors and respond with innovative supports. **Vision Statement**: Building inclusive communities where all seniors are connected to living their best possible life. **What to expect when you join SPLC**: - Competitive Compensation and Benefits. - Rewarding career that supports meaningful work in our...

  • Assistant Property Administrator

    2 weeks ago

    Scarborough, Canada StorageVault Canada Inc. Full time

    **PARKIT ENTERPRISE** Parkit Enterprise (“Parkit”) is an industrial real estate platform focused on the acquisition, growth and management of 23 properties and approximately 1,800,000 sf of GLA of industrial space across key markets across Canada. **SUMMARY** The Assistant Property Administrator (“APA”) is responsible for the property management,...

  • Assistant Property Manager

    2 days ago

    Scarborough, Canada Shiu Pong Management Full time

    **Assistant Property Manager, GTA** We are seeking an Assistant Property Manager to support various Condo and Commercial properties. The Assistant Property Manager will have experience supporting overall property operations, including building operations in accordance with Board direction, legislative requirements and as well as experience with residential...

  • Property Administrator

    4 days ago

    Scarborough, Canada First Capital Full time

    First Capital [TSX: FCR.UN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers,...

  • Residential Property Administrator

    5 days ago

    Scarborough, Canada Gulf Pacific Property Management Ltd. Full time

    **THE OPPORTUNITY** As a local representative of Gulf Pacific reporting to the Residential Property Manager, the incumbent is expected to conduct themselves appropriately and present an acceptable appearance at all times. All responsibilities must be completed with mínimal supervision, maintaining a high level of communication with the supervisor to keep...

  • Property Administrator

    2 hours ago

    Scarborough, Canada Precision Property Management Full time

    **Property Administrator - Residential Housing Community** **Immediate opening. Scarborough location.** - Working in property management is a secure, stable, challenging, and rewarding career for individuals who like to work hard, keep busy, and solve problems. - The Property Administrator plays a vital role in the day-to-day management of a housing...

  • Facilities Assistant

    5 days ago

    Scarborough, Canada Novum Pharmaceutical Research Services Full time

    **POSITION**: **Facilities Assistant** **Reports to: Facilities Manager** ***: Responsible for the day-to-day operations of the facility while ensuring adherence to safety, environmental, regulatory, and housekeeping standards. Perform receiving duties, preventative and ongoing maintenances, repairs, respond to urgent maintenance...

  • Property Manager

    4 days ago

    Scarborough, Canada First Capital Full time

    First Capital [TSX: FCR.UN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers,...

  • Property Administrator

    2 weeks ago

    Scarborough, Canada Majestic City Full time

    We are seeking a motivated and detail-oriented **Property Management Associate** to join our dynamic team at **Majestic City Shopping Centre Ltd.**This role is designed for individuals looking to develop their skills in property management and administrative functions. The Management Associate will play a crucial role in supporting our management team while...

  • Assistant Commercial Property Manager

    2 days ago

    Scarborough, Canada 95 Development Inc. Full time

    **Business** We are in the business of owning, managing and developing properties in Toronto. **Roles & Responsibilities**: - Achieving financial objectives through rent collection, expense management, budget preparation, and variance analysis. - Maintaining property integrity by addressing tenant complaints, enforcing occupancy rules, inspecting vacant...