Program and Admissions Coordinator, International Foundation Program

**Date Posted**:02/03/2025
**Req ID**: 41533
**Faculty/Division**: New College
**Department**: New College
**Campus**: St. George (Downtown Toronto)

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

New College opened in 1962 and has since developed its own traditions and identity, focusing on personal attention to students, innovative interdisciplinary programs, links with professional faculties, career mentorship and community outreach initiatives. Within our friendly and informal environment, we place a high priority on student support services and we have built a rich and inclusive learning community that includes academic support, amenities for studying and social interaction, and opportunities for co-curricular and community engagement.

**Your opportunity**:
An integral member of the the International Programs Office, the Program and Admissions Coordinator, International Foundation Program (IFP) supports the Associate Director, IFP, in the planning, coordinating and administering of all non-academic aspects of the IFP. This includes pre and post-admission, student services, finance, and student life extra-curricular planning (e.g. orientation, transition week). During peak periods, the Program and Admissions Coordinator, IFP, will work closely with other members of the International Programs Office to execute International Summer Academy (ISA).

**Your responsibilities will include**:

- Responding to enquiries from and providing detailed information to current/prospective students, parents, and guardians
- Tracking and monitoring enrollments and informing management of enrollment numbers
- Coordinating the preparation and distribution of program and/or course material
- Maintaining course information on student information systems
- Organizing,summarizing and circulating event and program evaluations
- Providing detailed information on eligibility requirements, procedures and deadlines
- Determining logístical details and activities for events and/or programming
- Serving as a resource to others by providing (non-supervisory) job-related guidance

**Essential Qualifications**:

- Bachelor's Degree or an acceptable combination of education and experience.
- Minimum two years of recent and related experience administering language learning and extra-curricular programs for international students, preferably in a post-secondary education environment.
- Experience organizing and disseminating course and program information to current and prospective students/parents/guardians.
- Experience organizing logistics for courses, workshops, and events.
- Experience with organizing and supporting summer camps, ESL learning, and enrichment programs.
- Experience responding to inquiries from students in the language learning and international student demographic. Experience responding and navigating inquiries from parents and guardians with consideration of student confidentality.
- Experience recording and verifying financial transactions.
- Experience with recruitment and training of casual staff. Ability to provide guidance and orientation to casual staff.
- Advanced skills with Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
- Intermediate skills with Adobe Creative Suite, or other similar editing tools.
- Intermediate skills with ROSI/ACORN, Degree Explorer, or other similar enterprise database solutions/CRM systems.
- Excellent oral and written communication, presentation, and interpersonal skills.
- Demonstrated time-management skills with the ability to effectively prioritize, multi-task and organize work, and meet tight deadlines while able to pay attention to detail.
- Knowledge and understanding of equity, diversity, and inclusion.

**Assets (Nonessential)**:

- Knowledge of New College.
- Professional working proficiency in a different language; Mandarin preferred
- Knowledge and/or experience with policies and procedures at the Faculty of Arts and Science
- Experience with supporting camps and programs with direct entry to a post-secondary faculty.

**To be successful in this role you will be**:

- Adaptable
- Diligent
- Meticulous
- Resilient
- Resourceful
- Team player

This role is currently eligible for a hybrid work arrangement duri