Pre-construction Coordinator

**Island Heights Construction Ltd.**, a well-established and growing General Contractor based in Nanaimo, BC, is seeking a highly organized and motivated **Pre-Construction Coordinator** to join our dynamic team. This role is critical in ensuring smooth transitions from project conception through to execution, working closely with our Chief Project Officer and collaborating across departments.

**Why Island Heights Construction Ltd. is the Right Fit for You**:

- **Career Advancement**: Potential for ownership as you contribute to our growth.
- **Perks & Benefits**: Enjoy free lunch on Fridays, paid birthday leave, and extensive health benefits.
- **Professional Development**: We invest in your growth with paid training and educational opportunities.
- **Referral Bonuses**: Be rewarded for bringing great talent into our team.
- **Inclusive Culture**: We’re an equal opportunity employer that values diversity and inclusion.

**Position Summary**:
Reporting to the Chief Project Officer, the Pre-Construction Coordinator plays a key role in the early stages of project development. This position is responsible for coordinating the pre-construction process from the initial client contact, estimating and preparing projects for seamless execution by our field teams.

**Key Responsibilities**:

- Support the Chief Project Officer in all phases of pre-construction planning and coordination.
- Participate in initial client meetings and assist with proposal development and bid submissions.
- Coordinate estimating efforts, including collecting subcontractor quotes, assembling takeoffs, and maintaining cost databases.
- Prepare and manage pre-construction documentation, including scope of work, budgets, project schedules, and risk assessments.
- Facilitate internal project handoffs by ensuring field crews have accurate, timely, and complete project information.
- Track the status of permits, drawings, and approvals to ensure readiness for construction start dates.
- Assist with value engineering exercises and constructability reviews.
- Maintain organized project files and databases using company systems and software.
- Help build and maintain strong relationships with clients, consultants, suppliers, and subcontractors.
- Support continuous process improvement initiatives related to project planning and delivery.
- Take on progressively expanding roles and responsibilities as the company grows and new project demands emerge.

**Qualifications**:
Required
- 2-4 years of experience in a construction, estimating, or project coordination role.
- Working knowledge of residential and/or commercial construction methods and terminology.
- Proficiency with Google Workspace, Microsoft Office (Word, Excel, Outlook) and construction management software. (Buildertrend an asset)
- Exceptional organization and time management skills with the ability to prioritize tasks effectively.
- Strong communication skills, both verbal and written.
- Ability to multitask and make judgement calls as needed.
- Self-motivated with a proactive approach to solving problems and improving processes.

Preferred
- Experience working with permitting, planning, or pre-construction documentation in British Columbia.
- Prior experience in a client-facing or sales-support role.
- Knowledge of construction estimating practices and tools.
- Certifications such as PMP (Project Management Professional), CEC (Construction Estimator Certified), or similar are considered strong assets.

**Join Our Team**
- Island Heights Construction Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

Pay: $35.00-$40.00 per hour

**Experience**:

- construction, estimating, or project coordination: 2 years (preferred)

**Location**:

- Nanaimo, BC (preferred)

Work Location: In person