Project Coordinator

1 week ago

Nanaimo, Canada Westmark Construction ltd. Full time

Westmark Construction is an award-winning General Contractor, Custom Home Builder and Multi Family Builder, serving Vancouver Island regions over 30 years. We take pride in helping our clients achieve their goals. Our work makes our communities livable, inclusive and beautiful places where life happens, whether it’s a partnership with a local not-for-profit organization or an energy efficient multi-family complex.

Working in close proximity with the Project Manager, the Project Coordinator maintains comprehensive project documentation, plans and reports, and works to ensure standards/requirements are met through quality assurance protocols. The Project Coordinator reports to Senior Project Manager.

**Responsibilities**
- Assist in the collection/distribution of project start up documentation.
- Attend, participate, and record minutes of client/consultant meetings and/or project related meetings on site.
- Assist Project Manager in the carrying out of project related duties.
- Assist other Project Coordinators in the carrying out of project related duties.
- Assist Estimating Team in preparing a bid for tender
- Assemble and distribute project files for use by Project Management and Field Supervision Teams
- Assist Project Superintendent in the assembly of site documentation
- Prepare subcontracts and major supplier purchase orders for review by Project Manager
- Assist Project Manager in pricing of contract changes
- Collect, record and forward project shop drawings to stakeholders
- Attend subcontractor meetings
- Coordinate & assemble Operations and Maintenance data for project maintenance manuals
- Assist in acquiring and distribute project substantial and final certifications
- Attend project close‐out meeting(s)
- Provide coverage for Administrative Assistant at reception desk as required; (i.e. during lunchbreaks/vacation periods/sick days, etc.)

**Competencies and Requirements**
- Proven work experience as a Project Coordinator or similar role
- Experience in project management from conception to delivery
- Ability to prepare and interpret flowcharts, schedules and step-by-step action plans
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Familiarity with risk management and quality assurance control
- Strong working knowledge of Microsoft Project and/or other construction scheduling software
- Project Coordinators may also be required to administer by themselves lesser capital cost projects at which time their duties may be expanded similar to those of a Project Manager.

**Compensation**
- Salary commensurate with experience, knowledge and education
- Extended health benefits with Life insurance including long-term disability

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Application question(s):

- Do you have reliable transportation to and from worksites?

**Experience**:

- project coordination: 1 year (preferred)

Work Location: In person

  • Project Coordinator

    7 days ago

    Nanaimo, Canada Deconstructors Full time

    Project Planning and Scheduling: - Assist the Project Manager in developing and managing project schedules, timelines, and resource allocation for demolition and deconstruction projects. - Update project schedules in FieldFlow and the company calendar to ensure alignment with project goals. - Coordinate with the Project Manager to prioritize commercial jobs...

  • IT Project Coordinator

    2 weeks ago

    Nanaimo, Canada Vancouver Island University Full time

    **IT Project Coordinator**: The IT Project Coordinator provides administrative and operational support to the IT Project and Portfolio Manager. This role facilitates the coordination of IT projects, supporting project managers and team members by managing project documentation, tracking project activities, and ensuring adherence to established project...

  • Project Coordinator

    3 days ago

    Nanaimo, Canada Hub City Glass Ltd Full time

    Hub City Glass, a residential and commercial glass and aluminum installer based out of Nanaimo, BC. We are seeking a Project Coordinator to assist in general office duties, organizing, scheduling, and providing support for our projects. This is a great opportunity for someone who’s looking for more of an administrative role and to procure a key role in a...

  • Project Coordinator

    2 weeks ago

    Nanaimo, Canada J.E. Anderson and Associates Full time

    **Company Description** J.E. Anderson & Associates is a land development consultation firm that provides a full suite of legal surveying and civil engineering services. JEA has been serving Vancouver Island and the surrounding area since 1959, with offices in Victoria, Nanaimo, Parksville, and Campbell River. Our clients span a variety of sectors, and...

  • Project Coordinator

    3 days ago

    Nanaimo, Canada The Communication Connection Full time

    **Project Coordinator**: Under the direction of the Management team, the project coordinator acts as a central contact point for all projects including calendar management, internal and external communication, and documentation & reporting. **Responsibilities**: - Completes the call flow design based on the solution/scope provided by Sales and...

  • Project Coordinator

    1 day ago

    Nanaimo, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._ As a Project Coordinator working in our Civil & Infrastructure team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project needs. Working on large-scale Civil and infrastructure projects - ranging from $1.5 million to upwards of $1...

  • Project Coordinator

    1 week ago

    Nanaimo, Canada PPM Civil Constructors, ULC Full time

    **PPM Civil Constructors**, ULC (PPMCC) is a general marine contractor servicing clients in British Columbia. We specialize in complex construction, have experience in varying modes of project delivery, and excel at working in remote locations and harsh environments. We build marine infrastructure which includes docks, wharves, jetties, breakwaters,...

  • Capital Projects Coordinator

    1 week ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Our Mission Nanaimo Ladysmith Public Schools, together with families and communities, enable all students to become life-long learners and productive, caring citizens by providing inclusive, challenging and engaging educational opportunities through the continuous improvements of instruction and supports for learning. Capital Projects Coordinator - Your...

  • Planning and Project Coordinator

    2 weeks ago

    Nanaimo, Canada Vancouver Island University Full time

    **Planning and Project Coordinator**: Reporting to the Interim Director of Facilities Management and Development, the Planning and Project Coordinator plays a key role in the effective management and coordination of institutional space and facilities projects at VIU. The Coordinator contributes to aligning physical space usage with the university's academic,...

  • Capital Projects Coordinator

    1 day ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Your Role Working with and reporting to the Manager of Capital Implementation, or designate, you will coordinate the planning, designing, tendering, construction supervision, commissioning, and warranty of assigned capital construction projects, liaising with the Ministry and the various regulatory agencies regarding assigned projects. The Capital Projects...