Real Estate Branch Administrator

5 days ago

East York, Canada The Heaps Estrin Team Full time

**About The Heaps Estrin Team**

The Heaps Estrin Team is a Toronto-based real estate brokerage with over 140 years of combined experience. We've grown into one of Toronto's most successful and respected real estate firms, thanks to our commitment to exceptional client service, in-depth market knowledge, and innovative marketing strategies.

Our success is built on creating meaningful relationships, consistently delivering results above market averages, and ensuring a client experience that inspires repeat and referral business—something we value as the highest compliment.

**Position Overview**

Join the #1 Royal LePage team in Canada as a Branch Administrator. This vital role supports both our back-office operations and our client-facing services. You will collaborate closely with a team of high-performing real estate professionals, ensuring seamless administrative support that allows our agents to focus on delivering best-in-class client service.

As a key team member, you will create lasting first impressions by maintaining a client-first approach and continuously looking for opportunities to enhance our systems and processes.

**Responsibilities**:

- Greet clients warmly and prepare meeting spaces
- Coordinate property showings, maintain client records, and manage data through our CRM systems
- Oversee inventory of marketing materials and team supplies
- Update trackers and post critical reports to our internal team and external partners
- Assist with compliance-related tasks and uphold the highest standards of detail and accuracy

**Top Applicant Profile**:

- Exceptional organizational skills and ability to manage multiple priorities
- Strong communication skills, both verbal and written
- Experience with CRM platforms and report generation
- Ability to work independently, take direction, and thrive in a fast-paced environment
- Real estate industry experience is essential

**Real Estate Experience Required**:
Please note that only applicants with real estate experience will be contacted.

**Hours of Operation**:
This is a full-time position, Monday to Friday, from 8:30 a.m. to 4:00 p.m., with some evenings and weekends required.

Pay: From $17.50 per hour

Expected hours: 25 - 40 per week

**Benefits**:

- Company events
- Disability insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (required)
- Customer service: 1 year (preferred)
- Organizational skills: 1 year (preferred)

**Language**:

- English (required)

**Location**:

- East York, ON M4G 3A6 (preferred)

Work Location: In person

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