Real Estate Administrative Assistant

We are seeking a high-performing Real Estate Administrative Assistant. If problem-solving and customer service are your forte, then this job posting is for you.

**Here’s what we need you to be able to do**:

- Deliver internal projects on time, in scope, and within budget
- Coordinate with clients, vendors, partners, and team members
- Deliver excellent customer service
- Fill out paperwork with 100% accuracy
- Assist and support the Team Lead, partners, and a team members
- Manage different personalities with grace
- Leverage existing CRMs, systems, and processes
- Build systems and processes where they may not exist
- Thoughtfully speak your mind
- Increase effectiveness and efficiency as your learnings deepen
- Navigate project management platforms such as Asana
- Stay composed under pressure
- Organize client events

**Equipment**:

- Vehicle and full G License
- Laptop and cell phone

**Location**:

- North York, ON

**Application**:

- “Hello, I am (insert your name) from (insert your location) and I have (insert number) years of Real Estate Administrative experience.”
- Include the name of your favorite book, what you’ve learned from it, and how has it helped you?
- Add any attachments in PDF

**Compensation**:
$39,520 - $47,840 yearly

**Responsibilities**:

- Create and manage transactional and business documents
- Communicate and coordinate with vendors on the bookings of photos, videos, staging, cleaning, renos, etc.
- Handle sensitive and confidential information including cheques and orders, client details, and ensure all information is accurate
- Assist in creating and managing training, onboarding, listing, and buying processes
- Assist sales team in the evening when necessary
- Manage and update our client databases
- Arrange showings and obtain showing feedback
- Run errands such as installing lockboxes and signs, picking up and dropping off cheques, delivering closing gifts and mailers (expenses such as gas will be covered)
- Develop and maintain the social media calendar and coordinate with our social media specialist: photos, videos, property descriptions, post descriptions, newsletters, etc.
- Expense tracking
- Assisting with the preparation of Comparable Market Analysis reports

**Qualifications**:
Attributes:

- Loves a fast-working, get-things-done, no-excuse environment
- Organized with high attention to detail (So things don’t fall through the cracks)
- Team player
- Solutions-oriented
- Communication master (written and verbal)
- Quick learner

Bonus:

- You’re dedicated to personal development
- You’re interested in how to grow a business
- You love reading non-fiction and/or listening to audiobooks and podcasts

Experience & Attitude:

- 1-2 years in Real Estate Administrative Assistant role (preferred)
- Familiarity with:

- TRREB/MLS (preferred)
- Webforms (preferred)
- Social Media platforms (Facebook, Instagram, Linkedin, Twitter, Google My Business,)
- Microsoft Office and Google Workspace (G Suite)
- OR Any relevant experience you believe will enable your success and an attitude of adaptability and open-mindedness

**About Company**
We are a Real Estate Sales Team based in Toronto. To us, people and our relationships are what drive us to excellence and this team is our playground to experiment, fall, learn and grow.

Our Core Values:

- Integrity: We uphold integrity because it’s like what cement is to a house. We do what works
- Service: We go above and beyond expectations of us and our services. The quality of our work matters
- Collaboration: We strive to improve the lives of our teammates, enabling them to do/be their best
- Growth: We share a natural desire to grow ―personally, professionally, and collectively.

Our purpose: to bring about harmony

**Why?** We believe problems arise when we live in a state of incongruence, disturbance, and disorder within ourselves and with each other. By restoring and bringing about harmony, we can solve any problem, and increase the quality of life for ourselves and the people around us.