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HR & Safety Coordinator

2 weeks ago

VaudreuilDorion, Canada XTL Transport, Logistics, Distribution Full time

**Summary**:
This position is responsible for activities related to HR and Safety. Also, responsible for receiving and processing all violations received by owner-operator or driver. Provide assistance for the Safety Department as well as the HR Department

**1. Violations Department**
- Receive, research, record and enter Ontario, Quebec and US violation data.
- Research offender's history of violations and record in Lotus Notes discipline file.
- Receive monthly CVOR report and compare to CVOR database. Identify if any items were not reported and research discipline history of offender. Record in discipline file.
- Maintain all North American violation files.
- Under the Director of Safety's direction, generate, distribute and file driver's disciplinary notices.
- Distribute letters and billing paperwork to appropriate departments
- Receive, research and process all spotter reports and road observations. Issue appropriate notices to drivers
- Receive, research and process all unreported trailer defects. Issue appropriate notices to drivers
- Assist in regulatory audits and external audits requested by customers
- Prepare paperwork and appoint legal counsel in contesting fines and follow-up
- Maintain all the violations statistics.

**2. Compliance: Driver Contact/files**
- Follow up with drivers for missing paperwork
- Contact drivers to ensure fine payments
- Obtain driver statements when required for accidents, court cases, or violations

**3. HR Responsibilities**
- Help placing the ads
- Help with phone interviews
- booking for interviews and appointments
- conduct references
- Headhunt applicants
- Follow up with drivers for missing paperwork.
- Job Offer Letters and preparation of Driver Files
- Make sure arrangements are made for Drivers Orientations
- Help with basic warning letters
- Any HR admin work

**XTL OFFERS**:

- Group insurance paid 100% by the employer after 3 months of probation
- Access to our RRSP match program after 3 months of service
- Competitive salary
- Schedule that allows work-life balance.

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