Office Administrator/bookkeeper

**Office Administrator/Bookkeeper - Edmonton**

Autogermany Automotive Repair Inc - Edmonton, AB

Are you a skilled administrator that would like to work a set part time Mon-Fri schedule, working primarily from home?

Would your family duties benefit from a 10 - 2 working schedule?

Would you like to be part of a team that’s proud of their customer service and 5 Star Google rating?

Would you enjoy flexible health and dental benefits?

If yes to these questions then a career with Autogermany may be a good fit for you. AG is a well established and still growing Alberta owned automotive repair shop that specializes in German Automobiles. AG’s success in expanding has come from valuing, training, and retaining our people and from earning the trust and repeat business of our customers through integrity and consistency in the quality of our service.

To continue our company’s tremendous success and growth, we are searching for a qualified and reliable individual to take the lead in the daily administration and monthly bookkeeping as part of a general administration role.

**Category**: Office Administration, monthly bookkeeping including but not limited to:

- Updating the monthly books
- Expense processing and Accounts Payable
- GST reporting and remittance
- Timesheets, Payroll, source deductions and generating technician efficiency reports.
- Return Merchandise (Parts) Processing, Warranty Parts & Service Processing, Internal Warranty tracking.
- Invoicing, Accounts Receivable, and processing credit card payments on occasion

**Position**:Office Administrator / Bookkeeper

**Hours**:Part-time, Mon - Friday 10:00 am - 2:00 PM (The specific times can be set to different times to suit the personal schedule of the right applicant; there shall be some flexibility on both sides to accommodate additional hours for busier periods and year end and time off for your personal vacations).

**Required Skills**:
Must have excellent phone and customer skills and must have strong verbal and written communication skills in English and must have a warm and professional disposition and positive energy. We’re looking to add “just the right person” to our leadership team, someone who works well with others, gets along with everyone, and loves to make customers happy.
- Experience calling customers and responding to vendor calls and tracking and following up with orders, refunds, RMA’s, and resolving internal and external billing and inventory issues.
- Experience with electronic billing and accounting software, Quickbooks Online (QBO) experience preferred
- Excellent phone skills including the right attitude towards customer service.

**Desirable Skills and Experience include**:

- We are a tri-lingual company and equal opportunity employer; English speaking and writing is mandatory but other European languages would be an asset but not essential.
- Experience with QuickBooks would be a definite asset.
- Experience with timesheets, payroll processing, remitting source deductions a definite asset.
- GST reporting and remittance a definite asset.

**Employment Description, Duties and Requirements and Benefits**

Actively perform and take ownership of the general office administration and monthly bookkeeping. The successful applicant will accept full accountability for accuracy of the monthly books, and have all entries completed by the end of the second week of the subsequent month.
- Must be able to function from electronic systems exclusively, with no paper in the workflow except packing slips.
- Admin experience and or training specifically around payroll, expense processing, A/P, source deductions, GST. Must physically collect the mail and expense receipts weekly, record payments within the Admin Billing System and complete bank deposits within 3 business days.
- Must have strong written communication skills and Microsoft Word and Excel skills for internal reports and reconciliation with vendors.
- Must have strong admin systems skills to learn our industry specific billing and shop management system.
- Must be self managing and disciplined to maintain strong work performance with mínimal direct supervision.

**Typical Work Schedule**:
Monday to Friday, 10 am to 2 pm; 20 hours per week. (A different schedule can be discussed to accommodate personal commitments such as child care).

Will be required to provide backup phone coverage for 4 hours of each day.

**Employment Compensation and Benefits**

For the right person there will an excellent hourly wage, full benefits package, and you’ll be able to work from your home office, we’ll supply the computer and phones; you will need to have a strong and reliable internet connection. If you don’t have a quiet and dedicated workspace in your home where you can work uninterrupted during the hours of 10:00 to 2:00 (or similar hours) please do not apply.

Provided with a (business use only) laptop and cell phone and multifunction scanner, printer.

2 week’s vacation