Receptionist/administrative Assistant

7 days ago

Burnaby, Canada Bernard C. Vinge & Associates (HCS) Ltd. Full time

Job Description

**Job Summary**: Prepare correspondence, reports, statements, and other material, operate office equipment, answer telephones, schedule appointments, data entry, and perform clerical duties of a general nature according to established procedures. Assistant to Scheduler, aiding with regular daily, weekly, and bi-weekly duties and back up to the Scheduler when needed. Assistant to all RN consultants, Office Staff, and Management as required.

This position requires a person to be able to work well under pressure, is committed and respectful, responsible, and work in a professional manner.

**Hours: Full-Time - 37.5 hours per week** (Monday to Friday, 7.5 hours a day, 8:30-16:30, 1 hour lunch)

**Reports to**:Controller of Admin & Finance

**Duties & Responsibilities**:

- General front desk/reception duties
- Photocopying, mailing, distributing documents
- Scheduling Assistant & backup Scheduler
- Generate reports and assist in scheduling calculations
- Provide support to company nurses and office staff as required
- Take notes and minutes for meetings
- Assist in Sharevision duties, updating/filing/form completion
- Organize Birthday cards for all staff
- Submit CRC forms
- Perform other related duties as assigned

**Knowledge, Skills and Abilities**
- No experience is necessary, must be willing to work and learn
- Have a positive attitude and strong work ethic
- Basic computer and Microsoft Office knowledge needed
- Have good organizational and time management skills
- Strong attention to detail and accuracy
- Flexibility to work to meet conflicting deadlines
- Displays a positive can-do attitude
- Experience with Dayforce HCM is an asset
- Experience with Sage 50 is an asset
- Experience with Sharevision is an asset
- Minor lifting and moving of file boxes required

Competitive benefits, vacation, and sick accrual after completion of 3 months probation.

If you are qualified, please submit a cover letter and resume.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

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