Event Administrator

3 days ago

Halifax, Canada Events East Group Full time

At Events East Group, we proudly manage and operate the Halifax Convention Centre, Scotiabank Centre and Ticket Atlantic. Our facilities and the events we attract are platforms for prosperity. Whether we're attracting large delegations or hosting an elite group of athletes for an international competition, we are a catalyst for new opportunities and connections between Nova Scotia and the world.

**Role Description**

Reporting to the Manager Accounting, the Event Administrator is responsible for coordinating approvals and classification of accounts payables for Scotiabank Centre events, for processing invoices for ice rentals, for preparing settlements for SBC and non-SBC events, for reconciling selected accounts, and for performing other accounting tasks as assigned. The Event Administrator performs general monitoring and support for procurement.

**Requirements**:

- Skills and abilities required include attention to detail, familiarity with accounting procedures, strong team player, good written and verbal communication skills, demonstrates reasonable problem solving and interpersonal skills.
- Experience using accounting software in daily work

**Education & Experience**
- Diploma in accounting or equivalent experience
- 2 years' experience in general accounting

**Job Specific / Technical Knowledge**
- Responsible for processing all event settlements and ensures payment is processed on a timely basis
- Responsible for obtaining approvals for all event related invoices
- Responsible for processing Souvenir Settlements
- Prepares, coordinates, and posts wire transfers
- Performs various account reconciliations as assigned
- Co-ordinates reports, prepares and processes transactions for Concessions Commissions
- Invoices ice rentals
- Provides support with month end activities and projects including performing additional tasks assigned by Manager and assisting co-workers as necessary
- Performs back-up for Accounts Payable Coordinator
- Performs quarterly cash counts
- General level of procurement monitoring including tracking contract status
- Provides administrative support in the procurement process

During the recruitment process, applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs, in confidence, with the Recruiter when selected

**APPLICATION DEADLINE**: Applications will be reviewed as they are received until the position is filled.

We thank all applicants for their interest, however only those selected for interview will be contacted.

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