Event Assistant

4 days ago

Halifax, Canada Chats Cloud Cover Full time

**Job Title: Event Assistant**

**Location**: Halifax, NS
**Employment Type**: Full-Time
**Reports To**: Event Manager

**Job Summary**:
We are seeking an organized and enthusiastic Event Assistant to join our team and support the planning, coordination, and execution of events. The Event Assistant will work closely with the Event Manager and other team members to ensure events run smoothly and are successful. This role requires strong multitasking skills, attention to detail, and a passion for delivering outstanding experiences for attendees.

**Key Responsibilities**:

- **Event Planning Support**
- Assist in the development and organization of event schedules, timelines, and task lists.
- Coordinate with vendors, venues, and service providers to secure necessary supplies and resources.
- ** On-Site Event Support**
- Greet and assist guests upon arrival, providing information and answering questions.
- Manage attendee check-in and registration, including distribution of materials and badges.
- Help troubleshoot issues that may arise during events, working with other team members to find quick solutions.
- ** Administrative Assistance**
- Handle event-related administrative tasks, such as expense tracking, filing, and reporting.
- Manage inventory of event supplies and prepare post-event feedback reports.
- Support the Event Manager in tracking budgets, vendor payments, and invoices.
- ** Post-Event Follow-Up**
- Collect and analyze feedback from attendees and stakeholders.
- Assist in preparing reports that summarize event outcomes, attendance, and other key metrics.
- Ensure all event equipment and materials are stored appropriately after events.
- High school diploma or equivalent (Bachelor’s degree in Event Management, Marketing, or related field preferred).
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and familiarity with event management software (e.g., Eventbrite, Cvent) is preferred.
- Ability to work independently and as part of a team.

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