Purchasing Coordinator

Job Details

Description

Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a best-in-class experience for all customers’ home comfort needs. While we are proudly Canadian, Napoleon is also fortunate to operate on a world-side scale.

The warmth and experience that a Napoleon product brings to the homes of our customers transcends borders, language, and cultures to enhance everyday living across the globe. Throughout North America, Europe, South America and Asia, Napoleon creates memorable moments through our stunning designs and innovative technologies.

***Job Purpose**:The purpose of the Purchasing Coordinator
- Admin. Support is a multi-function position. The overall goal is to support both the purchasing and administrative departments at NHC. This position requires close observation and monitoring of product purchased for the store by verifying, preparing, and forwarding purchase orders; verifying receipt/receiving of items; and authorizes payment within established budgets and guidelines set by department supervisor and or, Director of Operations. This position also requires attention to the showroom. This includes: ordering furniture & home decor product for the showroom and setting up esthetically pleasing product displays, as well as, attending buying shows when required. The last component of the position is the purchasing for events. This person will ensure all necessary product is ordered for each event. In addition this position directly supports the Purchasing/Administration Supervisor with day to day administrative tasks.

**Title**: Purchasing Coordinator
**Reports to**: Purchasing / Admin Supervisor
**Location**: 24 Napoleon Drive Barrie, ON
**Hours of work**: Monday - Friday 7:30 AM - 4:00 PM

***Key Responsibilities and Accountabilities**:

- Process purchasing transactions; maintain inventories of materials, equipment, and stock. Source and obtain prices/quotes from catalogues and suppliers, prepare purchase orders, receive product and prepare and maintain purchasing files, reports, and price lists.- Calculate cost of orders, pay and invoice supplies and charge or forward invoices to appropriate accounts.-
- Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries and other problems.-
- Work closely with warehouse and order desk to answer inquiries regarding available inventory items by verifying stock for sales staff and new customer orders (cash and carry and install), as well as update communications to staff on product change, pricing adjustments and promotions.-
- Daily communication with Administrative supervisor, reception, installer supervisor, installers, service technician, warehouse, parts and purchasing to ensure we are on task, organized and providing the best customer service.-
- Administrative support / back up for other departments when required (i.e. assist installation department with administrative tasks as required; assist with reception coverage when required as well as coverage of reception breaks).-
- Run daily reports to ensure all product needed is on order and up to date in system.-
- Ensure all back ordered product is communicated to staff on a weekly basis and updated in the system.-
- Responsible for ordering all necessary product needed for events. Working closely with the warehouse and events team to ensure adequate product will be at each show.-
- Work with warehouse to ensure inventory discrepancies get corrected. Investigate what the issue is and correct with approval from supervisor/manager.-
- Support and assist the department supervisor to ensure department is organized and on task and that customers receive the best customer service possible.-
- Ensure the showroom looks professional; product is displayed, labeled and priced.- Meet as required with suppliers to keep proper inventory levels of daily supplies required by the department, this includes uniforms. Work alongside supervisor to ensure NHC staff uniforms meet proper dress code and is within yearly budget.

***Education and Experience**:

- High School diploma- 2 years post-secondary or work experience equivalent.-
- Experience working with trades would be an asset.-
- Minimum 2 years’ experience in a customer service environment.-
- 1-year administrative experience.**IGNITE YOUR CAREER**, Some of our competitive benefits include:

- Competitive Compensation / Wages
- Medical, dental, and vision insurance
- Retirement Savings Plan (RRSP/DPSP)
- Tuition reimbursement
- Life insurance and disability coverage
- Associate Purchase Programs, Product Discounts, In-house Sales
- Appreciation Events, Raffles, Draws, Fundraising, BBQ’s, Competitions
- Napoleon Cares - Associates helping Associates
- Employee Assistance Plan
- Napoleon Recognition Program
- GOevisits, virtual doctor visits
- And more

The Napoleon Group of Companies is comm