Office Administrative Assistant

**Who we are?**

With over 120,000 square feet of warehouse, over 1,000 active skus, located in the heart of southwestern Ontario, BK’s is the leading supplier for top-quality têxtiles, housewares & impulse buy items at a wholesale level. Our success is directly linked to our conviction to provide exceptional customer service; to nurture a highly educated, knowledgeable team of employees; and to embrace new, innovative products. We are uniquely positioned to grow exponentially.

What makes us different from other wholesale distributors is our people, and the deep commitment they have to sharing the very best product and merchandising knowledge to guide customer decisions and demonstrate our value.

Our management and staff share the common goal of driving high volume sales, through our own private label and wholesale goods across Canada. Joining us now is a chance to be a critical part in the next phase of our growth and the confidence to know we will take you on that journey with us.

**Who we need?**

We need a multi-tasker in the truest sense, who thrives on juggling multiple assignments, as well as senior staff and co-workers needs - and doesn’t get overwhelmed doing so. As the new **Administrative Assistant**, you will provide administrative support to management, senior staff, warehouse personnel as well as the on-site sales team. The position has huge potential for career advancement within the company.

**Responsibilities**:

- Processing entries for shipping / receiving, vendor claims, and credit notes.
- Fixing billing errors by issuing debit and credit memos.
- Ensuring that client information details are accurate, kept up-to-date and organized.
- Assist with physical inventories and reconciliations.
- Analyze paperwork received, (supplier invoices, BOL, packing slips) with attention to details in order to ensure information accuracy and address any discrepancies.
- Handle sensitive and confidential information/files while always maintaining security
- Liaise with Senior Staff and Management, and provide assistance as needed
- Generating reports for the Sales Team (must have skill set with Excel)
- Ensure and validate that all PO’s have been entered accurately
- Retrieving and distributing new purchase orders within the sales teams, updating statuses and dates through our ERP system.
- Investigate, rectify and document all inventory discrepancies in the Warehouse Management System.
- Performs administration functions such as purchase order entry, invoice entry, purchase order filing, sales information and analysis.
- Other duties as required.

**Qualifications**:

- Strong computer skills with a focus on Microsoft Office (specifically Excel and PowerPoint) as well as Google workspace.
- Excellent written and oral communication skills.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Self-starter, critical thinker with a can do/positive attitude with the ability to communicate effectively.
- A willingness to adapt and accept new responsibilities in order to achieve overall team objectives.
- Thrive in a fast-paced environment, flexible to changing requirements as the business develop.
- Excellent time management skills with a demonstrated ability to multi-task and prioritize work load while maintaining effective communication with others.
- Strong organizational skills with an attention to detail.
- Capacity to handle high volumes of information and recall key data accurately when needed.
- Enjoys tackling challenges and finding creative, effective solutions.
- Self-motivated professional who welcomes challenges as opportunities for growth.
- Applicants MUST have native-level proficiency in English.

**Why join us?**
- Extended Health and Dental Benefits Plan
- Real career growth opportunities.
- Flexibility to help you balance work and life.
- Merchandise discount on our brands / products
- On-site parking

This is a full-time permanent position from Monday to Friday, 9am-5pm.

**Salary**: $22.00-$25.00 per hour

We thank everyone who applies for the position, but only those selected for an interview will be contacted.

Looking forward to meeting you

Pay: $22.00-$25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Store discount
- Vision care

**Experience**:

- Microsoft Excel: 2 years (preferred)
- Administrative: 2 years (preferred)

Work Location: In person