Administrative Assistant

1 week ago

Mississauga, Canada Hope Autism Services Full time

Job description

Hope Autism Services is the leading IBI provider in the GTA. Our team consists of certified professionals including Clinical psychologists, BCBA, Provincial providers approved as Instructor & Senior Therapists. In our ongoing commitment to our clients we are proud to offer services in center-based programming.

We are looking for Office Administrative Assistant to join our team. We offer competitive pay, extended health benefits, and professional development opportunities for our employees. Kindly see the details below:
**Position**:Office Administrative Assistant

**Location**: Center based in Mississauga, Ontario

**Job Type**:Permanent Full Time

**Responsibilities**:

- Assist the staff and Supervisor in inputting program binders together
- Print and laminate picture cards and other materials for the clients
- Learn to use Board-Maker software and use it for preparing center material
- Research online to find materials via web
- Organize and clean the center
- Make task list using Doc or Excel
- Cover lunches by supervising clients at the center
- Organizes, coordinates and prioritizes daily activities for the center and Program Director including detailed daily calendar management, scheduling meetings and day-to-day administrative oversight;
- Answers Phone and take messages
- Manages and monitors payroll reports, tracks vacations as required, and completes monthly expense reports;
- Manages Invoicing software and tracks client's payments
- Manages supplies and equipment ordering, invoicing, and securing of approvals from the management;
- Responsible for device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops;
- Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization;
- Any other duties, responsibilities, or tasks as may be assigned.

**Salary**: From $1.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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