Office Administrative Assistant

5 days ago


Richmond, Canada Big Way Hot Pot Full time

**Purpose of this position**:
Big Way Hot Pot is undergoing rapid expansion, with active operations across British Columbia, Ontario, and Los Angeles. We are seeking a highly capable and driven **Office Administrative Assistant** to help ensure the effective execution of cross-functional initiatives and operational consistency across all stores.

This role is critical to supporting the company in tracking progress on key strategic tasks, improving cross-departmental coordination, and ensuring timely and accurate implementation of company policies and programs at all locations.

**Key Responsibilities**:

- Provide general administrative support, including filing, data entry, and document management.
- Support pre-opening preparations for new store launches, including setting up utilities and government accounts.
- Manage and coordinate insurance documentation and renewals for both new and existing store locations.
- Assist in organizing and updating the company Wiki to ensure all documentation is accurate, up-to-date, and easily accessible.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist with preparing reports, presentations, and spreadsheets.
- Assist in organizing company events or meetings.
- Perform other duties as assigned by management.

**Qualifications**:
l Bachelor’s degree in Business, Operations Management, or a related field.

l 1+ years of experience supporting senior executives or in a project coordination role.

l Excellent organizational, multitasking, and problem-solving skills.

l Strong communication and interpersonal skills.

l Fluent in English (Mandarin is an asset).

l Proficiency in Microsoft Office, Google Workspace, and project tracking tools (e.g., Trello, Asana).

l Ability to travel occasionally to support store visits or regional meetings.

**Nice to Have (Optional)**:

- Experience with office management software (e.g., QuickBooks, SharePoint).
- Basic accounting or bookkeeping knowledge.

Pay: $3,200.00-$3,500.00 per month

**Benefits**:

- Discounted or free food
- Store discount

Work Location: In person



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