Administration and Human Resources Assistant

2 weeks ago

Guelph, Canada Wyndham House Full time

**Job Type**: Full-time contract, one year

**Pay**: $24.00-$27.00 per hour

**Expected hours**:40 hours per week, Monday to Friday 8:30AM to 4:30PM with flexibility to support staff events, fundraisers and board meetings

**Reports to**: The Executive Director

**Admin support duties include**:

- Office coordination
- Filing of documentation (physical and electronic)
- Collaborating with Finance on tasks like financial deposits, AFTs, etc.
- Office maintenance, cleaning and organization
- Managing benefits for salaried and hourly employees
- Sending out agency communications and coordination
- Supporting the Manager of Communications and Community Engagement in the logistics and execution of major events such as the annual general meeting and fundraising events
- Supporting the receipt and processing of donations
- Other admin duties to support the management team and Executive Director as directed and assigned

**Staff recruitment duties include**:

- Creating and posting jobs internally and externally across various outlets
- Creating interview questions and conducting interviews with management
- Onboarding/training all new staff on their first day, setting up subsequential training sessions on-site based on availability of employee and shift trainers
- Setting up and managing employees through ADP - Workforce Now
- Offboarding employees who have left the agency
- Other duties as assigned

**Operational duties include**:

- Coordinating with all Wyndham House sites to purchase monthly supply orders, receiving supplies (Amazon, Staples, etc)
- Coordinating logistics for training, onboarding and board meetings
- Errands for all sites (shopping, dropping items off, meeting partners in the community)
- Troubleshooting technology issues at the admin office
- Other duties as assigned

**Minimum qualifications requirements**:

- 1 year of experience in an administrative/support role
- Excellent oral and written communication skills
- Excellent attention to detail and independent problem-solving skills
- Familiarity with office management systems and procedures
- Demonstrated Proficiency in Microsoft including SharePoint, Teams, Forms, Excel, Outlook, Word, Adobe and Canva
- Proficiency with basic office technology (working with WIFI modems, printers, corded phones, laptops and desktops)
- Must be highly flexible and willing to take on a variety of tasks
- Demonstrated skills in completing administrative tasks
- Access to a vehicle and a valid licence

**Preferred**:

- Experience in managing and updating websites
- Experience using ADP Workforce Now would be considered an asset
- Background/experience in HR and recruitment

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $24.00-$27.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Licence/Certification:

- Driving licence and access to a vehicle (required)

Work Location: In person

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