Human Resources Generalist

**POSITION Title**:Human Resources Generalist

**Location(s)**: Head Office

**Department**: Administrative

**Reports to**: Director, People and Culture

**J**OB SUMMARY**

Under the guidance of the Director, People and Culture and through active participation with the leadership team, the Human Resources Generalist will be responsible for the administration and support of the HR functions of the organization in line with the HR annual workplan.

This includes assisting in recruitment and selection, orientating new staff members (including students, and volunteers), assisting in monitoring and recording training requirements, utilizing and maintaining the HRIS system, updating employee records, assisting with payroll, administrating pension / benefits (claims and enrolments), and providing a resource for legislation compliance and interpretation such as the Employment Standards Act, Human Rights, Occupational Health and Safety, AODA and the Labour Relations Act. Additional various administrative duties as assigned.

**DUTIES AND RESPONSIBILITIES**
- Recruitment and Employee Contract Administration
- Lead and manage the daily logistics of the recruitment process and participate in developing and implementing related process improvements.
- Offer proactive recruiting assistance to managers including supporting to identify vacancies, posting career opportunities broadly to attract diverse talent, compensation placements etc.
- Prepare employment contracts and amendments for all employees.
- Collect all personal information and documentation for HR and payroll purposes and maintain confidential employee records.
- Build and sustain beneficial relationships with educational institutions by attending applicable Job/Career Fairs and proactively establishing partnerships. Human Resources Generalist 2 Orientation
- Participate in all employee orientation sessions for all new hires, as well as participate in developing and implementing related process improvements.
- Organize or conduct employee information sessions on employment policy or benefits as needed.
- Manage and administer compliance to training and policy review requirements, including annual and ad hoc reviews.
- Monitor and record expiration dates for training, certifications, and credentials. Employee and Labour Relations
- Prepare confirmation of employment letters for employees to verify tenure, position held and salary etc. upon request.
- Respond to routine inquiries related to HR policies and procedures and collective agreement provisions from employees and managers, as well as general external inquiries related to HR.
- Assist the Director of People and Culture on employee and labour relations research, including preparations for collective bargaining.
- Support the HR department in implementing programs to help improve the employee experience.
- Support the effective management of employee relations issues and provide coaching and mentoring to the leadership team when needed.
- Act as a link between management and employees, responding to questions, interpreting, and administering employment contracts, the Collective Agreement, and legislation to support resolution of work-related issues. Pension and Benefit Administration
- Perform daily administrative activities related to benefits and pensions.
- Liaise with benefit providers to administer STD/LTD claims, discuss, or resolve questions or concerns and participate in related meetings as required.
- Manage and administer employee leaves and return to work processes, including premium payments and modified work requirements. Compensation
- Monitor and administer compensation adjustments according to organizational policy and suggest changes based on employee classification.
- Participate in compensation surveys and research compensation and benefits topics as required.
- Assist to analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements i.e. Pay Equity.
- Participate in HR and Payroll Review meetings and provide update reports. Human Resources Generalist 3 Maintenance of HRIS and HR Management Tools
- Ensure timely entries into the HRIS system to ensure documentation and enable authorizations to affect current pay adjustments (new hires, terminations, leaves etc.)
- Update and maintain demographic and payroll data.
- Liaise with Finance/Payroll department regarding new employees, changes, terminations, and leaves of absence, payroll adjustments, setting up employee deductions (union dues, etc.) and employee banks (i.e. vacation, sick etc.)
- Develop and maintain reports to ensure compliance and advise management decision making. Documentation
- According to policy, update, and store HR documentation such as policies, job descriptions, interview guides, job evaluations, discipline letters and any employment related adjustment documentation in a timely manner.
- Maintain HR forms and templates and update as needed.
- Compi