Administration and Sales Assistant

**Job Summary**:
RAD Marketing is seeking a results-driven individual to join our expert team We’re looking to hire an **Administrative and Sales Assistant** to support on a variety of pre-construction development projects throughout the GTA.

**Key Responsibilities**:

- Greet and assist clients, Realtors, and visitors in a professional manner.
- Provide administrative support for pre-construction real estate projects
- Assist the Sales Director with day-to-day operations and client communications
- Act as a point of contact for customer inquiries, ensuring exceptional service
- Answer phone calls and direct inquiries to the appropriate team members.
- Daily summary coordination and reporting preparation and distribution to appropriate contacts.
- Support internal teams with scheduling, reporting, and coordination of tasks

Administrative Support:

- Assist the Sales Team with paperwork, client files, and data entry.
- Manage appointment scheduling and maintain sales meeting calendars.
- Organize and maintain office supplies and inventory.
- Assist to take minutes for internal meetings.
- Ensure all equipment and inventory meets company requirements ex: scheduling service call, etc.
- Manage and prepare /maintain the master report, Pricing Summary, and weekly report and distribution to appropriate contacts.
- Assisting other team member with overflow of work including word processing, data entry and research as needed.
- Ensure the maintenance and upkeep of all purchaser files with duties including filling, typing, copying, scanning in both digital and sales systems.

Sales Support:

- Stay-up-to date on competition and market trends
- Can provide exceptional buyer experiences to existing and potential buyers
- Prepare and distribute marketing materials, brochures, and promotional content.
- Support sales representatives in processing client documents and contracts.
- Maintain an organized database of prospective and current buyers.
- Develop and maintain strong relationships with new and existing agents & clients.
- Have great attention to detail and follow up skills via phone.
- Follow up with clients regarding required paperwork or outstanding information such as Deposit, mortgage pre-approval, lawyer info, etc.
- Able to provide a brief presentation of the project to clients.
- Identify and pursue new sales opportunities through cold-calling, networking, and lead follow-up.
- Have thorough understanding of agreements of purchase and sale and sales process of pre-construction developments.
- Must be self
- Motivated and results driven.
- Have excellent time management and organizational skills.
- Possess a sense of urgency, accountability and job ownership.
- Strong work ethic with ability to work long hours during the launch phase of a project.

General Office Operations:

- Coordinate office logistics and ensure efficient workflow.
- Assist in event planning for sales launches or site visits.
- Ensure compliance with company policies and procedures.
- Maintain proper record-keeping of administrative and sales-related documents.
- Available to work extended hours during sales event and weekends is a must.

Qualifications & Skills
- Detail oriented self-starter with a high level of organizational and time management skills.
- Strong organizational and multitasking abilities and willing to go beyond their day-to-day duties.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Suite, DocuSign
- Ability to work in a fast-paced environment and manage priorities effectively.
- Strong work ethic with the ability to deal with confidential data in a discreet and professional manner.
- Experience with various CRM and Sales Management software for pre-construction such as Avesdo, Blackline or Spark. (An asset)
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work independently and as part of a collaborative team
- Must be self
- Motivated and results driven
- Have excellent time management and organizational abilities
- Possess a sense of urgency, accountability and job ownership
- Strong planning, researching and organizing skills, with strong attention to detail
- Strong work ethic with ability to work long hours during the launch phase of a project.

Renumeration: Full-Time Contract -paid hourly, based on experience

**Experience**:

- Pre-Construction Administration: 2 Year + (preferred)
- Licensed Realtor (preferred)
- Familiarity with real estate or pre-construction development (preferred)

**Education**:

- Post -Secondary Graduate

About the Company:
With a team that has over 30 years of combined experience in Real Estate, RAD Marketing is one of the top Sales and Marketing Firms for pre-construction developments in the Greater Toronto Area and Canada. RAD Marketing has sold over $4 billion in pre-construction condo developments in Toronto, Montreal, Vancouver and abroad