Facilities Administrator

2 weeks ago

Winnipeg, Canada Wellington-Altus Private Wealth Inc. Full time

**Facilities Administrator**

**Location**: This position will be based out of Winnipeg Office

**Our organization**:
Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel and Wellington-Altus Private Wealth —the top-rated* wealth advisory company in Canada and one of Canada's Best Managed Companies. With more than $20 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers, and their high-net-worth clients.
- Investment Executive 2022 Brokerage Report Card

**The opportunity**:
Reporting to the Associate Vice-President, Facilities, the Facilities Administrator will use their exceptional organization and communication skills to provide precise and timely administrative support to the Facilities department.

The incumbent will play an integral role in supporting the efficient and timely completion of facilities activities as well as supporting the Branch Administrator and Director, Client Services in covering branch operations.

**Key responsibilities include**:

- Overseeing and managing the smooth day to day intake of Facilities requests and direct or respond appropriately.
- Maintaining Facilities databases for requests, vendor information, BCP contact information, housing/occupancy information, commercial insurance, Leasing/rent, etc.
- Collaborating with 3rd party vendors where required and managing scheduled activities. Example: shredding services.
- Preparing, filing, and archiving facility documentation where necessary.
- Assisting the Branch Administration team with delivery of internal mail and providing coverage as required.
- Relaying accurate information to landlords, property managers, and branch administrators as required.
- Supporting and demonstrating exceptional internal and external client service.
- Contributing to the development of standards/operational procedures.
- Developing a rapport with other branches and their employees to support needs and maintaining a positive culture across the firm.
- Performing other duties as assigned.
- A high school diploma or diploma in business administration, accounting, finance, or a similar field of study.
- A minimum of one year of industry experience, preferably in a maintenance or facilities role.
- Knowledge of basic construction and maintenance methods is an asset.
- Bilingualism in both French and English is considered an asset.
- Demonstrated high proficiency in Microsoft Office software, notably Excel.
- Ability to lift and move materials of up to 50 lbs.
- Strong interpersonal and communication skills with the ability to effectively communicate with contractors and vendors.
- Strong organizational skills with the ability to proactively organize and manage a high volume of time-sensitive tasks and work.
- Demonstrated, reliable work ethic with the ability to manage multiple, competing priorities.
- Excellent attitude and commitment to providing extraordinary service.

**Conditions of Employment**:

- Must be legally eligible to work in Canada.
- Must be able to travel 0-5% of the time.
- A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

**To apply**:

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