Office Manager

5 days ago

East York, Canada Fleur de lis Interior Design Full time

**Office Management / Administrative Responsibilities**
- Responsible for answering incoming calls on multi-line telephone system with a positive, helpful attitude
- Time Tracking and Time Entry into Excel billing system
- Create and manage monthly invoicing, credit cards and documenting expenses
- Balancing client trust accounts
- Responsible for a small retail furniture showroom in the front of the office
- Coordinate and organize office activities and procedures
- Oversee stock of office supplies
- Receive deliveries and schedule couriers
- Maintain the office condition and arrange necessary repairs
- Responsible for opening and closing duties for the office

**Executive Assistant Responsibilities**
- Providing support, to and ensuring efficiency and productivity of, the Designer / Owner is top priority
- Scheduling meetings, interviews, and transportation for the Designer / Owner
- Documenting time for invoicing
- Prep Designer / Owner for all Meetings
- Initial inquiries from potential clients

**Project Management Responsibilities**
- Maintaining all client files, samples, and catalogue system
- Research and pricing of products
- Placing purchase orders for client projects
- Schedule trades and track order progress
- Tracking billable time
- Direct Coordination with Client, Designer / Owner, and Contractors / Trades

Qualifications: minimum 5-7 years of experience

Knowledge of the construction or interior design industry is a bonus, but not an absolute requirement.

This position is not suitable for a junior designer that is looking to move into a designer role.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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