Admin Assistant

1 week ago

Burnaby, Canada OnboardHR Full time

**Responsibilities**
- Support corporate financial accounting with spreadsheets, accounts payable and accounts receivable, and timesheets. Experience in accounting and with Excel is essential.
- Correlate the weekly timesheets, provide for management's review and sign-off.
- Prepare invoices for payment/submission to customers, and obtain approval per company guidelines
- Complete expense reports including monthly VISA reconciliations, prepare invoices for payment, and complete other finance tasks.
- Leading or supporting a variety of projects ranging from small and straightforward to large and complex
- Prepare reports, background documentation, and research - using intermediate to advanced skills in Word, Excel and PowerPoint.
- Minute-taking on monthly Safety and General meetings.
- Manage all compliance platforms and ensure all requirements and permits are met.
- Take the lead in resolving administrative and office problems and inquiries.
- Receive incoming mail; review, evaluate, and advise staff of priority items.
- Present a positive and professional image when dealing with all visitors and suppliers.
- Administrative support for engineering teams and projects (data entry, scanning, setting up projects, minute and note taking, drafting & issuing correspondences).
- Drafting sensitive and confidential correspondence.
- Assisting with job descriptions, offers of employment, onboarding of new employees.
- Providing guidance to/mentoring the other Administrative Assistant

**Education, Training & Experience**
- Administrative Assistant certificate or diploma from a recognized institution and/or 5 years’ of related experience as an administrative assistant
- Strong knowledge of general office procedures, including meeting and travel arrangements, preparing reports, and ordering office supplies

**Skills & Abilities**
- Ability to organize and prioritize work
- Capable of working in a fast-paced and ever-changing environment
- Being a forward thinker, able to think outside the box
- Taking the initiative to suggest improvements for processes
- Communicate effectively, both verbally and in writing
- Ability to work independently and as member of a team, while maintaining a positive work attitude
- IT savvy: Knowledgeable and proficient use of computers (PC) and computer software programs (Outlook, Word, Excel and PowerPoint), Adobe, Teams
- Flexibility to adjust hours of work, when required to meet deadlines
- Maintain a high level of confidentiality
- Be a collaborative and positive influence when dealing with customers and staff
- Attention to detail

**MUST BE PR OR CITIZEN**

**Job Types**: Full-time, Casual

**Salary**: $18.00-$24.00 per hour

**Benefits**:

- Dental care
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: One location

  • Admin & Dispatch Assistant

    2 weeks ago

    Burnaby, Canada The Gisborne Group Full time

    **About us** The Gisborne Group is an industrial general construction company, that started out in 1953 as a forestry industry, maintenance overload and labour contractor. Today Gisborne enjoys continued growth and success in all industrial construction sectors as well as having a robust Fire Protection Division. With a dedicated core of senior employees...

  • Admin Assistant

    1 week ago

    Burnaby, Canada Innotech Windows + Doors Installation & Services Inc. Full time

    Innotech Windows + Doors is a leading window and door manufacturer. We are an innovative, energetic and family-oriented company that promotes a flexible and fun work environment. We value teamwork, open communication and continuous improvement - our focus is serving our clients by exceeding their expectations. We are passionate about manufacturing...

  • Legal Admin Assistant

    2 weeks ago

    Burnaby, Canada Streamline Notary Full time

    Job description 1. Our Notary's office located near Metrotown Mall is seeking a part-time or full time legal admin assistant or conveyancer to start right away. Hours can be flexible if you are the right fit. 3. Cantonese speaking is an asset **- Attention to details is a MUST**: - fluent in English and Mandarin or Cantonese ( both written and...

  • Admin Support

    2 weeks ago

    Burnaby, Canada Furniture Connection Ltd Full time

    Furniture Connection is a Furniture Rental & Home Staging Company, servicing Western Canada. With a recently opened location in Burnaby, BC, we are looking to add to our growing team. Furniture Connection is hiring for an Admin Support position. We are looking for someone to assist with general admin and business development. Basic design/home staging...

  • Admin Support

    2 weeks ago

    Burnaby, Canada Furniture Connection Ltd Full time

    Furniture Connection is a Furniture Rental & Home Staging Company, servicing Western Canada. With the opening of a new warehouse in Burnaby, BC, we are looking to add to our growing team. Furniture Connection is hiring for an Admin Support position. We are looking for someone to assist with general admin and business development. Basic design/home staging...

  • Windows Sys Admin Bhjob13022 12419

    1 week ago

    Burnaby, Canada Ignite Technical Resources. Full time

    Windows Sys Admin (end-point device management) - Contract position in Burnaby (Hybrid): On behalf of our client in **Burnaby,** **Ignite Technical Resources** is looking for a **Windows sys Admin **with our client ** **for a **contract opportunity**. **Role Description**: **Responsibilities**: - Create, implement, and deploy images and software for...

  • Project Assistant- Admin

    4 days ago

    Burnaby, Canada NorLand Limited Full time

    Are you driven and ready to grow your career? Join NorLand and unlock exciting opportunities as a **Project Assistant - Admin (Entry-Level)**! NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to deliver complex, multi-faceted public and private sector projects within a...

  • Admin Assistant

    1 week ago

    Burnaby, Canada Associated Fire Safety Group Inc. Full time

    Associated Fire Safety Group Inc, being a large contributor to the supply and maintenance of firefighting equipment in Western Canada, is looking for a new member to join the team. The role of Administrative Assistant will be performing multiple duties within our purchasing department **What You’ll Do**: - Provide outstanding, consistent, and detail...

  • Administrative Assistant

    1 day ago

    Burnaby, Canada AMI Full time

    Private property Management company located in Burnaby is looking to hire a Administrative Assistant. This will be fulltime position with an immediate start date. Monday-Friday 9-5pm **What you'll need to succeed**: - 2-5 years admin experience - 2 year leasing experience - Excellent communication skills - Ability to work in a high stress/ fast paced...

  • (Mandarin Speaking) Education Coordinator

    1 week ago

    Burnaby, Canada Elite Educational Institute Full time

    **Elite Educational Institute** is looking for bright, motivated, and detail-oriented individuals to assist with receptionist duties and facilitate efficient operation. We have been helping students achieve their academic goals since 1987, and it's our people that make us the best in the business. Our staff and instructors are motivated, genuine, and...