Office Administrator

1 week ago

North York, Canada New Almanic International Ltd. Full time

Responsible for performing order processing, invoicing, clerical and administrative duties in an office setting. Acts as support for general office activities which include sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies. Assist other staff in ensuring smooth operations of the business. Most importantly, checks and ensures that all sales orders are counter-checked and picked properly by warehouse staff.

Primary responsibilities
- Ensure all information is input correctly, accurately, and quickly
- Double-check all returning items and counter check with credit memos created by the accounting head
- Prepare any supporting documents for sales/operations
- Assist in coordinating and following up with the customer if needed
- Answer phones and greet clients warmly
- Assist in filing duties
- Assist in basic bookkeeping duties if requested
- Assist in double-checking inventory and financial records
- Maintain files and records so they remain updated and easily accessible/
- Answer inquiries about company
- Organize office activities when needed
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
- Retrieve files for personnel
- Sort and distribute incoming mail
- Input data when needed
- Perform reorder or requisition duties such as monitoring office supplies such as: printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid
- Assist in office management and organization procedures
- Perform office duties as assigned

**Requirements**:

- Proven experience as admin staff, invoice clerk, office clerk or other clerical position
- Familiarity with office procedures and basic accounting principles
- Knowledge or familiarity with QuickBooks
- A fast typist
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- Ability to learn quickly and on the job
- High school diploma
- Mandarin or Cantonese would be an asset

**Salary**: $16.00-$18.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Discounted or free food

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- office admin: 3 years (preferred)
- QuickBooks: 1 year (preferred)

**Language**:

- Mandarin (preferred)

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