Alumni Relations Coordinator

BCIT’s
- **Advancement Division** is currently seeking a
- **regular, full-time (1.0**
**FTE**
**) Alumni Relations Coordinator. **With the overarching goal to build lifelong relationships between BCIT and alumni, this job works independently and in collaboration to create, update, implement and coordinate alumni and student engagement programs and services, and revenue generation and growth programs. Responsible for the coordination of programs around revenue growth including, event and volunteer management, sponsorships and affinity partnerships execution. The Coordinator serves as a resource to the department, manages alumni and stakeholder relationships and inquiries, and assists in developing and implementing best practices that build vibrant alumni communities.**Duties & Responsibilities**

**DUTIES**
**&**
**RESPONSIBILITIES***:

- Provides support to the Manager by providing input to and participation in establishing proactive and strategic engagement initiatives and revenue generation programs in order to enhance and facilitate growth and development of the Advancement division’s business objectives.
- Contributes to the development of a comprehensive Institute-wide student and alumni engagement program and is responsible for its implementation.
- Measures program outcomes and tracks metrics of alumni and student relations and engagement initiatives to ensure continued engagement and cultivation of students and alumni to enhance their relationship with BCIT and facilitate lifelong relationships.
- Contributes to the planning, coordination and implementation of BCIT’s student and alumni engagement programs.
- Supports the Manager in the development and implementation of new initiatives to advance BCIT’s and the BCIT Alumni Association’s strategic plans.
- Maintains and enhances partnerships with schools, departments and student organizations to coordinate and deliver student and alumni event related activities.
- Supports and assists student leaders in the design and delivery of programs that provide connections and learning/mentoring opportunities with alumni.
- Serves as staff liaison to the Student Association ensuring Alumni Relations Office programs successfully integrate and compliment Student Association programs; promoting opportunities for students including Student Leader Award and Alumni Association sponsorship program.
- Consults and collaborates with affinity partners to ensure contractual obligations are maintained throughout the contract period.
- Develops and implements the new alumni program; promotes new alumni engagement and special events.
- Maintains Alumni Perks Programs by promoting opportunities to the wider alumni base, prospecting and securing new contracts with business partners that offer revenue, in-kind gifts, and/or dIscounts.
- Attends events (in-person or virtually) to assist with or to provide on-site support regarding set-up, seating, greeting guests, managing volunteers, handling last minute details or changes, and overseeing the alumni pop-up store. Arranges for specific materials for events including gifts and certificates for presenters or guests.
- Supports overarching Advancement department with alumni and stewardship related events
- Participates in evaluation of alumni programs and services. Collects and records statistical information and feedback, analyzes, documents and reports results, makes recommendations and integrates suggestions and improvements into programs and services.
- Develops and maintains a thorough understanding of BCIT Raiser’s Edge relationship management system.
- Implements and monitors protocols for the alumni relationship management database and generates reports and lists as required.
- Coordinates a variety of hard copy and electronic filing systems to ensure accurate alumni and student records are maintained.
- Prepares regular activity and budget reports for program for review by the manager.
- Monitors program supplies and Alumni merchandise and orders as required.
- In conjunction with the Manager, creates, maintains Volunteer Program policies, practices and standards.
- Liaises with all BCIT schools, programs, and Student Association to keep abreast of alumni opportunities.
- Develops training program materials and participates in training sessions.
- Understands and presents opportunities available to alumni, volunteering opportunities including speaking at events, board and committee participation, and mentorship programs.
- Consistently tracks all volunteering participation in Raiser’s Edge.
- Supervises large groups of volunteers, matches volunteer recruits to assignments, arranges or conducts volunteer orientations and training, provides feedback and maintains records in required databases and produces reports as required.
- Coordinates appreciation and recognition activities.
- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT a